Careers

Career Opportunities

We're building a new kind of team. One made up of pioneers, creators and makers; of those excited to run head-on into the challenges facing the world's most respected brands. This team is harnessing the power of experiential in all its forms to create mind-blowing experiences and drive industry-leading business performance. Sound exciting? Then let's talk. Check out our available positions below, and let us know what you're going to bring to the team.

Project: WorldWide and its subsidiary Agencies are Equal Opportunity Employers.

Benefits

We expect a lot from our people, so it’s fair for them to expect a lot from us. A sample of the benefits we provide includes:

  • 25 days holiday each year
  • GPJ Birthday Day –
    a day off to celebrate your birthday
  • Contributory pension scheme and
    regular personal finance seminars
  • Life assurance
  • Season ticket loan
  • Regular social events including
    All Company get-togethers,
    summer and Christmas parties
  • Annual employee peer
    recognition awards
  • Comprehensive
    healthcare insurance
  • Corporate rate
    gym membership

Expand < Integrated Production Manager
EMEA Region

Job Purpose

Taking an overall lead from the Head of Technical Production and reporting into a senior member of the Integrated Production team, the Integrated Production Manager (or Technical Producer) plays a key role in maintaining the quality of services provided within the Technical delivery discipline of the Integrated Production team at GPJ, being ultimately responsible for all technical production services that are offered to clients.

Candidate Requirements

The ideal candidate will be passionate and enthusiastic about delivering extremely high-quality productions that set a new industry standard. It is vital that our Integrated Production Managers are experts in their field with experience of delivering large shows internationally.

We are looking for someone who is confident and knowledgeable, able to quickly identify the best solution to achieve the Integrated Producer or Creative Director’s vision. An individual who will always push suppliers hard to deliver their very best, ensuring a faultless end result for our clients.

Shows will include large keynote presentations to audiences of many thousands, parties for similar sized audiences, smaller bespoke conferences, management of multiple breakout rooms, large scale public events, multiple stand exhibitions and individual tailor-made stands, launches and unusual experience marketing campaigns.

A comprehensive understanding and genuine interest in the very latest developments in video, sound, lighting, staging and technology pushing the boundaries of what is possible in a live event.

Further, you will be digitally savvy, open to exploring the role of emerging tech (AR+VR/Mobile/AI/IoT/Cloud) in helping bring our concepts to life. We’d expect active participation in shaping how we can produce work that uses digital tactics to engage with the experiences we create.

Client handling skills will be a major benefit to any potential candidate. It is important that our Integrated Production Managers instil confidence with clients, are able to talk to them knowledgably and confidently about technical production issues and can portray the professional image for which GPJ are renowned.

In addition, we would need you to be able to establish strong relationships across the business, with fellow colleagues and external suppliers, both face-to-face, verbally and in writing.

Naturally, we would expect all applicants to be able to demonstrate strong IT skills; as a minimum MS Office (Excel skills must be particularly strong) and ideally the ability to produce CAD plans would be a real benefit. Project Management skills are paramount – being thoroughly adept at deploying appropriate resources and running multiple timelines in order to hit both internal and external deadlines. A strong familiarisation with Health & Safety best practises and regulations is also desirable, with the strength of character to be able to ensure that our H&S policy is strictly adhered to on-site.

Above all, we want someone who enjoys being an Integrated Production Manager but is willing to explore the opportunities that being part of a wider Integrated Production team also offers.

Mindset and behaviours

Straightforward: An effective communicator – Be honest, clear and constructive with your communications. It also means listening, being open-minded. (You can't display empathy or emotional intelligence if you do not listen) Leading and supporting courageous conversations.

Accountability: Hold yourselves responsible and accountable for the effect your influence has on your team and the organisation as a whole.

Progressive: Demonstrate a curiosity to constantly question, innovate and be open to and identify, new ways of working. Inspire your team and peers to learn, grow and be curious.

Inclusive: Demonstrate empathy, adaptability and organisational awareness.

Confident: Challenge clients and suppliers in order to get to a better result/outcome; be confident in our abilities/position within the industry.

Additional Attributes

  • Demonstrate a calm and positive attitude
  • Adaptable and open to unexpected requests and ways of working (priorities and requirements can frequently change in an agency)
  • Be willing to help other people within the project, across depts.
  • Curious and eager to learn about the industry, clients’ business, tech solutions
  • Solutions focused/ creative problem solver – presenting solutions to roadblocks in order to move forward
  • A challenger – always looking to improve work rather than, ‘we’ve always done it like this’!
  • Persistent and patient – persistence to follow up with stakeholders and clients but demonstrating empathy in understanding agency and client partners’ workload
  • Truly passionate about planning and delivering a best-in-class event
  • Decisive, with the ability to make several decisions at once, and quickly

Apply now

Expand < Registration Technical Support
EMEA Region

Summary:

The ideal candidate will be a highly motivated and personable, someone who is confident, proactive and enjoys getting things done. This person will need to be a people person, enjoy and value the importance of good processes and someone who is confident with using a variety of different software systems, that are taught as part of the on-boarding.

Above all, we want someone who is unflappable and really enjoys organising and dealing with people. Personality and fit within the wider GPJ team are important credentials as our success is built upon our strong team spirit.

GPJ Web Based Event Services (WBES) Department Overview:

The WBES department is the first touch point for our client’s attendees and partners who are attending their events, so this first impression is of the up most importance. A large proportion of all roles in the department is answering and responding to attendee’s requests via phone and email exchange. The department is responsible for delivering over 100 events so high energy levels are essential, a willingness to learn on your feet, having a great attention to detail and the ability to collaborate with your colleagues in wide-ranging situations.

The WBES department is made up of Senior Registration Project managers and Registration Project managers that lead clients, these are the people who you would be interacting with daily in order to meet client deadlines.

Specific Responsibilities:

This role is multiple facetted, requiring interaction with the Registration Project Manager and IT manager in the organisation and planning of onsite technology for 30 events annually, this includes going onsite to support the deliveries. This requires strong project management and communication skills and the ability to work off a timeline. The role will also require you to support the customer service team and at times the IT department in the day to day running of the business.

Essential Responsibilities:

  • Pre-event preparation of all onsite hardware, updates, configuration, maintenance, etc.
  • Management of the hardware shipment to onsite locations and it’s return
  • Inventory management of all hardware
  • Project manage internal & external requirements within timelines
  • Manage multiple events simultaneously with ability to prioritise effectively
  • Be the client’s IT contact while onsite
  • Support delegate queries via email and telephone ensuring customer service levels are maintained
  • Interaction with Registration Project and IT Manager to provide ongoing updates
  • Managing external suppliers
  • Supporting the IT department with helpdesk requests (primary hardware support)
  • Assisting the IT onboarding function
  • Assisting with rebuilding hardware
  • Meeting room AV support when needed
  • An established and proactive problem solver ensuring processes are clear and adhered

Personal Specification

People Skills

The position requires proactive interaction with peers and colleagues across the business. Being able to go the extra mile to make sure that our clients and partners are always satisfied. You need to have the ability to work independently and manage own workload in a fast paced environment and the ability to retain and recall information. Ability to deal with multiple requests from multiple different people, with confidence and the ability to prioritise. Being friendly and collaborative is essential to the success of this role.

Essential:

  • Ability to work quickly and under pressure
  • Proven project management skills
  • Collaborative
  • Detail oriented, strong organizational skills
  • Strong multi-tasking and time management skills to include managing concurrent tasks efficiently
  • Proactive approach to work
  • Good teamwork skills and the ability to work unsupervised
  • Needs to have strong overall Microsoft office skills, especially Excel
  • Proven history of demonstrating a high level of professionalism
  • Strong written (i.e. good standard of spelling and grammar) and verbal communication skills are essential
  • A clear and friendly telephone voice, with confidence to handle difficult phone queries
  • A professional attitude when dealing with delegates
  • Able to manage multiple stakeholders
  • Problem solver and solutions focused
  • Flexible working approach with ability to work evenings/weekends as needed and away from home/overseas as required
  • 6-12 months’ experience in event planning environment preferred

Highly Desirable:

  • A good level of technical skills and comfortable working in multiple technical environments
  • Capable of communicating in another European language
  • Experience within a marketing agency would be an advantage

Work Environment:

  • Candidate will work primarily in an office environment with heavy emphasis on computer work
  • This is an office-based role in our Southwark, London office
  • Working hours are 9am - 5.30pm with an hour for lunch from Monday to Friday
  • There may be at times a requirement to work longer than the above and occasional weekends
  • Travelling onsite for events is a requirement

*This job description in no way states or implies that these are the only duties to be performed by the employee incumbent in this position. Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

George P Johnson

George P. Johnson is an independent, creatively driven full-service experience marketing agency. For over a century we’ve been partnering with the world’s top brands to deliver creative solutions that make a real difference. Our ideas create impact, inspire audiences and grow business.

Today, we still answer to no one but ourselves. Our business is our business. And that means we focus on what we do best - and how best to do it. It’s an independence that gives us the freedom to be totally transparent. A liberation that keeps us flexible, practical and positively realistic.

Our clear strategic thinking and perceptive creative, breathes life into brands. It’s what turns our goals – and those of our clients, into results. We’re happy working wherever the brief takes us. At home or abroad. On the huge or the hugely important. Our scalability enables us to answer briefs of all shapes and sizes - effectively and efficiently.

And the next 100 years? We’ve a lot planned. And big ambitions to address. Starting today. We’re a hungry agency - more committed and driven than ever. We’ll continue to evolve. To grow. And to search for new disciplines and channels that match the aspirations and vision of our clients. Those we already work with, and those we’ve yet to meet.

One thing’s certain. We won’t stand still. We never have. If we had, we wouldn’t have come this far.

Apply now

Expand < Integrated Producer
EMEA Region

The Integrated Producer has a wealth of experience in, and knowledge of, live event production allowing them to take the role of production lead across a number of our mid-to-large scale deliveries.

The Integrated Producer plays an important role in implementing our clients’ objectives. Working in collaboration with colleagues in the Strategy & Planning, Creative, Digital disciplines, and alongside the Client Partners, they will strive to deliver their project on time, on budget and on brief, every time.

Integrated Producers play an integral part in championing their area of Integrated Production expertise within the business, in addition to providing excellent service to our clients, ensuring commercial success for GPJ and the continued growth and development of their competency across the agency’s Integrated Production team.

Key Responsibilities

Operational Delivery

  • To manage increasingly complex project/s, align appropriate resource and lead a team to deliver based on skill, experience and personality for the client
  • Providing hours estimates, including the ongoing monitoring and updating as needed
  • Leading weekly resource reviews, pro-actively managing resource usage, requirements and onboarding for new IP producers
  • Responsible for the creation and ongoing management of project timelines and plans to ensure programmes are on track and in line with project plan, providing regular status updates to Client Partner/Project Lead
  • Development and/or approval of budgets, timelines and management of suppliers, in response to specific client and business needs
  • Accountability for the quality of projects delivered within your remit, including the provision of operational expertise to the client / client partner as required

Creative

  • Support the project cycle to ensure the creative and innovative ideas fulfil the client brief
  • Demonstrate a strong understanding of the creative process, recognising the importance of the strategic objectives and ensuring they drive the overall output
  • Attending key meetings to provide input / expertise related to production elements within your remit
  • Driving cross-agency collaboration to ensure an aligned approach for meeting client objectives

Talent Management

  • Supporting the Subject Matter Experts (SME’s) in identifying (and securing) the best industry talent
  • Understanding and being able to communicate knowledge of the skillsets and abilities across the Integrated Production department
  • Supporting the Integrated Production leadership team with successfully casting the appropriate resource to the accounts and projects
  • Demonstrate leadership attributes by supporting change, managing workload and driving best practice
  • Ability to clearly communicate performance expectations to direct reports and line managers
  • Ability to nurture, grow and develop a team
  • Driving, supporting and championing Learning and Development where agreed and necessary

Client Relationships

  • Responsible for the successful management and retention of key client projects
  • Partnering with SME’s and Client Partners to provide counsel on deliverables, managing client expectations accordingly
  • Collaborating with Client partners and Exec producers to ensure we successfully meet the clients’ objectives and deliver great results
  • Ability to articulate a clear vision of project success, in order to gain the confidence of a client audience

New Business Development

  • Supporting the client partner/pitch lead by managing all Integrated Production elements of the pitch process
  • Responsible for providing timely, accurate support on RFP responses including budgeting and supplier liaison
  • Attending and presenting pitch presentations when required
  • Actively promote GPJ through best practice

Finance

  • Supporting the Subject Matter Experts (SME’s) with scoping for all and any Integrated Production requirements within new projects, with a commercial focus on the use of people’s time
  • Accountable for profitability all project deliverables within your remit, including the ongoing management of the SOW
  • Ensuring the projects are consistently on brief, on time and on budget
  • Supporting the client partner with the ongoing management of project forecasting
  • Working with the client partner and SME’s on identifying commercial opportunities within your area of the business
  • Responsibility to obtain, review and respond to vendor quotes, ensuring we are working with best in class partners and vendors, with regular negotiations to drive value, profitability and efficiency
  • Accountable for PO creation / distribution
  • Supporting the EP with the timely and accurate management of budget reconciliations (often across multiple currencies)
  • Validating vendor invoices and managing change orders (including notifying the project lead)
  • Strong understanding of financial software

Mindset and behaviours

Straightforward: An effective communicator – Be honest, clear and constructive with your communications. It also means listening, being open-minded. (You can't display empathy or emotional intelligence if you do not listen) Leading and supporting courageous conversations.

Accountability: Hold yourselves responsible and accountable for the effect your influence has on your team and the organisation as a whole.

Progressive: Demonstrate a curiosity to constantly question, innovate and be open to and identify, new ways of working. Inspire your team and peers to learn, grow and be curious.

Inclusive: Demonstrate empathy, adaptability and organisational awareness.

Confident: Challenge clients and suppliers in order to get to a better result/outcome; be confident in our abilities/position within the industry.

Additional Attributes

  • Demonstrate a calm and positive attitude
  • Adaptable and open to unexpected requests and ways of working (priorities and requirements can frequently change in an agency)
  • Be willing to help other people within the project, across depts.
  • Curious and eager to learn about the industry, clients’ business, tech solutions
  • Solutions focused/ creative problem solver – presenting solutions to roadblocks in order to move forward
  • A challenger – always looking to improve work rather than, ‘we’ve always done it like this’!
  • Persistent and patient – persistence to follow up with stakeholders and clients but demonstrating empathy in understanding agency and client partners’ workload
  • Truly passionate about planning and delivering a best-in-class event
  • Decisive, with the ability to make several decisions at once, and quickly

Apply now

Expand < Senior Integrated Producer
EMEA Region

Job Purpose

The Senior Producer brings with them significant depth and breadth of experience in live event production, providing best in class delivery for the Integrated Production services within GPJ UK.

The Senior Producer plays an important role in implementing our clients’ objectives. They play an integral part in addressing the clients’ business challenges, working in collaboration with colleagues in the Strategy & Planning, Creative, Digital disciplines, and the Integrated Production team to deliver the project on time, on budget and on brief.

GPJ will look to the Senior Producer to work either independently on a project or be a key player on larger projects, under the guidance of the Exec producer. They will champion their area of Integrated Production expertise within the business, providing excellent service to our clients, commercial success for GPJ and the continued growth and development of their competency across the agency’s Integrated Production team.

Key Responsibilities

Operational Delivery

  • Managing increasingly complex project/s, often simultaneously, aligning appropriate resource based on skill, experience and personality for the client
  • Whilst remaining operationally focused, you will be less involved in the day to day delivery of a project, instead focusing on delegating, advising, troubleshooting and driving best practise across the business
  • A main contributor for devising scopes of works for all and any Integrated Production elements within new projects and pitches, with specific focus on the commercial opportunities around resourcing
  • Responsibility for the creation and ongoing management of project timelines and plans to ensure programmes are on track and in line with the overarching project plan
  • Responsibility for proactively advising the client partner on all and any delivery and operational considerations
  • Developing and/or approving budgets, timelines and supplier contributions, in response to specific client and business needs
  • Accountability for the quality of delivery within yours and your direct team’s remit, including the provision of pro-active operational expertise to the client / client partner as require

Creative

  • Working in close partnership with CDs and strategists to identify and meet the clients’ strategic objectives whilst adhering to all operational considerations and parameters
  • Leading key client and internal meetings to provide input / expertise related to production elements within yours and your team’s remit
  • Maintaining ongoing cross-and inter-agency collaboration to ensure an aligned approach for meeting client objectives

Talent Management

  • Leading on the identification and securing of the best industry talent
  • Understanding and being able to communicate knowledge of the skillsets and abilities across the Integrated Production department
  • Supporting the Integrated Production Leadership Team with successfully casting the appropriate resource to the accounts and projects
  • Demonstrating leadership attributes, managing substantial teams across the business, supporting change, managing yours and your team’s workload, instilling best practice
  • Ability to clearly communicate performance expectations to your direct reports and line manager
  • Ability to nurture, grow and develop your direct reports and project team
  • Driving, supporting and championing Talent initiatives where agreed and necessary

Client Relationships

  • Working in close partnership with client partner to ensure the successful management and retention of key clients and projects
  • Partnering with Subject Matter Experts (SME’s) and client partners to provide strategic oversight and counsel on deliverables, managing client expectations accordingly
  • Collaborating with client partners and exec. producers on understanding and informing client’s objectives, ensuring project outputs meet these objectives and deliver great results
  • Articulate, write and present a clear vision of project success, in order to gain the confidence of a client audience, providing guidance and counsel where relevant

New Business Development

  • Supporting the client partner/pitch lead by leading on all Integrated Production elements within the pitch process
  • Responsibility for overseeing the provision of detailed, timely and accurate responses to RFPs
  • Contributing to, and advising on, the commercial requirements including 3rd party costs for all and any relevant areas of a pitch brief
  • Attending and presenting pitch presentations when required
  • Actively promote GPJ through demonstrable best practice

Finance

  • Supporting the Subject Matter Experts (SME’s) with scoping for all and any Integrated Production requirements within new projects, with a commercial focus on the use of people’s time
  • If assigned as project lead (on mid-to-large scale deliveries) you will be accountable for profitability of the overall project, protecting the commercial health of projects including the ongoing management of the SOW
  • Close collaboration with the client partner on the ongoing management of project forecasting
  • Working with the client partner and SME’s on identifying commercial opportunities within your area of the business
  • Responsible to oversee and approve high-value vendor quotes and change orders, with an continuous focus on how to drive value, profitability and efficiency
  • Leading on, or supporting the EP with, numerous timely and accurate budget reconciliations simultaneously, often across multiple currencies
  • Strong understanding of financial software
  • Ongoing evaluation of job/cost reports and timesheets – proactively addressing issues and making recommendations ahead of time

Leadership – mindset and behaviours

Straightforward: An effective communicator – Be honest, clear and constructive with your communications. It also means listening, being open-minded. (You can't display empathy or emotional intelligence if you do not listen). Leading and supporting courageous conversations

Accountability: Leaders must hold themselves responsible and accountable for the effect their influence has on their direct reports, project team and the organisation as a whole

Progressive: Demonstrate a curiosity to constantly question, innovate and be open to and identify, new ways of working. Inspire your team to learn, grow and be curious

Inclusive: Leaders should not view themselves as the most important person. Be modest about your value. Encourage others to shine rather than looking for the light yourself. Demonstrate empathy, adaptability and organisational awareness

Confident: Provide healthy challenge to clients and colleagues in order to get to a more successful result/outcome; demonstrate confidence in our abilities/position within the industry

Additional Attributes

  • Demonstrate a calm and positive attitude
  • Adaptable and open to unexpected requests and ways of working (priorities and requirements can frequently change in an agency)
  • Be willing to help other people within the project, across depts.
  • Curious and eager to learn about the industry, clients’ business, tech solutions
  • Solutions focused/creative problem solver – presenting solutions to roadblocks in order to move forward
  • A challenger – always looking to improve work rather than, ‘we’ve always done it like this!
  • Persistent and patient – persistence to follow up with stakeholders and clients but demonstrating empathy in understanding agency and client partners’ workload
  • Truly passionate about planning and delivering a best-in-class event
  • Decisive, with the ability to make several decisions at once, and quickly

Apply now

Expand < Integrated Associate Producer
EMEA Region

Job Purpose

The Associate Producer plays an important part in implementing our clients’ objectives. In collaboration with colleagues in the Strategy & Planning, Creative and Digital disciplines, and alongside the Client Partners, they will work within the Integrated Production team to deliver the project on time, on budget and on brief.

They will have a solid grasp of, and good level of experience in, live event production, and will champion their expertise within the business to ensure continued growth and development of their competency across the agency’s Integrated Production team.

Key Responsibilities

Operational Delivery

  • To manage small scale projects from end to end, including the alignment of all relevant internal stakeholders needed to ensure a successful delivery
  • Undertaking all operational duties including (but not limited to); inputting hours estimates into relevant formats, monitoring and updating hours utilised vs. hours sold, lead weekly resource reviews, allocate and manage workload for the team, ensuring successful onboarding for event team
  • Overseeing the creation of, and adherence to, timelines and budgets across all allocated workstreams and projects
  • Provide regular updates to Client Partner/Project Lead, proactively raising any issues or concerns and collaboratively work towards a solution
  • Ongoing sourcing and management of suppliers, in response to specific project and business needs
  • Overall accountability for the quality of projects delivered, providing operational expertise as required
  • Providing additional production support across the I.P Department as required e.g., pitches, new business proposals etc.

Creative

  • Support the project cycle to ensure the creative ideas fulfil the client brief
  • Responsible for ensuring cross-team collaboration from design through to implementation
  • Strong understanding of the creative process, recognising the importance of the strategic objectives and ensuring they inform the final output
  • Attend key meetings and provide input / expertise related to client needs

Talent Management

  • Understand and demonstrate knowledge of the skillsets and abilities across the Integrated Production department
  • Demonstrate leadership attributes by supporting positive change, managing your workload, and striving for best practice
  • Able to clearly communicate performance objectives
  • Actively participating and championing personal and department-wide Learning and Development opportunities

Client Relationships

  • Contribute towards the client relationship via the successful delivery and management of your own workstreams and deliverables
  • Partner with Subject Matter Experts (SME’s) and Client Partners to provide transparency on what is achievable in the delivery of projects, so they can manage client expectations accordingly
  • Demonstrate an active understanding of a client’s objectives

New Business Development

  • Supporting the Client Partner/pitch lead when required, by managing all Integrated Production elements of the pitch process
  • Responsible for providing timely and accurate support and guidance on RFPs
  • Contribute towards the commercial requirements and 3rd party budget requests for relevant areas of a pitch brief
  • Attend and present pitch presentations when required
  • Actively promote GPJ through best practice

Finance

  • Responsible for ensuring their areas of the project are profitable and protecting the commercial health of projects including the management of their SOW
  • Building budgets/estimates, managing/reconciling budgets
  • Ensure the projects and/or pitch preparation are on budget
  • Contributing towards the ongoing management of project forecasting
  • Working with the client partner and SME on the development of commercial opportunities within your area of the business
  • Responsibility to obtain, review and respond to vendor quotes, ensuring we work with best in class partners and vendors, with regular negotiations to drive value, profitability and efficiency
  • Accountable for POs creation / distribution
  • Identifying and elevating potential budget / financial issues, making suggestions to address.
  • Understanding and effectively managing PO, reconciliation and invoicing processes
  • Reviewing Job Cost / people hours summaries for their project-specific areas
  • Strong understanding of financial software

Mindset and behaviours

Straightforward: An effective communicator – Be honest, clear and constructive with your communications. It also means listening, being open-minded. (You can't display empathy or emotional intelligence if you do not listen) Supporting courageous conversations.

Progressive: Demonstrate a curiosity to constantly question, innovate and be open to and identify new ways of working. Inspire your peers to learn, grow and be curious.

Inclusive: Demonstrate empathy, adaptability and organisational awareness. Confident: Healthily challenge clients and colleagues in order to get to a more effective result/outcome; confident in our abilities/position within the industry.

Additional Attributes

  • Demonstrate a calm and positive attitude
  • Adaptable and open to unexpected requests and ways of working (priorities and requirements can frequently change in an agency)
  • Be willing to help other people within the project, across depts.
  • Curious and eager to learn about the industry, clients’ business, tech solutions
  • Solutions focused/creative problem solver – presenting solutions to roadblocks in order to move forward
  • A challenger – always looking to improve work rather than, ‘we’ve always done it like this!
  • Persistent and Patient – persistence to follow up with stakeholders and clients but demonstrating empathy in understanding agency and client partners’ workload
  • Truly passionate about planning and delivering a best in class event
  • Decisive; be able to make several decisions at once, and quickly

Apply now

Expand < Project Coordinator
EMEA Region

Job Purpose

The Project Co-ordinator is a key support role; admin. and event preparation / onsite support, other general assistance.

They will support Integrated Production with operational responsibilities across all types of client briefs.

Assist with: preparation of event documents (e.g., agendas, reports, presentations, tracking), creating basic timelines and estimates as needed, project close / reconciliation process, vendor quotes and selection, POs (creating PO; deposit request, etc.), project related research as required, including Venue Searches.

Key Responsibilities

Operational Delivery

  • Prepare quality written documents, such as crew briefing documents, simple production spec documents and schedules
  • Providing (but not limited to); inputting for hours estimates; monitoring and updating as needed for budget impact, attending Weekly Resource Reviews - Keep all relevant parties updated of project status and issues - Produce on-site schedules and budgets
  • Project manage internal and external requirements within timelines and budgets
  • Anticipate potential issues and pro-actively respond to potential situations
  • Carry out basic site recces

Creative

  • Responsible for supporting the cross-team collaboration including liaison between designers and Subject Matter Experts (SME’s) to ensure what’s being created is deliverable
  • Demonstrates a strong understanding of the creative process, recognising the importance of the strategic objectives and ensuring they drive the overall output
  • Attend key meetings and provide input / expertise related to Client needs and requirements

Talent Management

  • Feeding into the identification of the best industry talent
  • Understanding and being able to communicate knowledge of the skillsets and abilities across the Integrated Production department

Client Relationships

  • Manage Client relationship at appropriate level
  • Partner with SME’s and Client Partners to provide transparency on what is achievable in the delivery of projects and manage client expectations accordingly

New Business Development Support

  • Supporting the Client Partner/pitch lead by conducting research for the Integrated Production elements of the pitch process, contributing to the requirements centred around Operations, Technical and Live Production
  • Responsible for contributing to responses to RFPs on time, on budget
  • Sourcing 3rd party budgets for relevant areas of a pitch brief
  • Actively promote GPJ through best practice

Finance

  • Responsible for ensuring their areas of the project are profitable and that the projects and/or pitches are on budget
  • Demonstrates a strong understanding of financial software
  • Responsible to obtain, review and respond to vendor quotes, ensuring we are working with best in class partners and vendors, with regular negotiations to drive value, profitability and efficiency
  • Accountable for POs creation / distribution, obtaining relevant approvals as and if needed - Identifying and elevating potential budget / financial issues, making suggestions on how to resolve
  • Understanding and effectively managing the budget reconciliation and invoicing processes
  • Understands and takes initial steps to address impact of changes on project budget and financial metrics, with limited guidance

Mindset and behaviours

Straightforward: An effective communicator – Be honest, clear and constructive with your communications. It also means listening, being open-minded. (You can't display empathy or emotional intelligence if you do not listen). Supporting courageous conversations.

Accountability: Comfortable with holding themselves responsible and accountable for the input and conduct within the team and the organisation, as a whole

Progressive: Demonstrate a curiosity to constantly question, innovate and be open to / identify new ways of working

Inclusiveness: Demonstrate empathy, adaptability and organisational awareness

Confident: Healthily challenge clients and colleagues in order to get to a more effective result/outcome

Additional attributes

  • Demonstrate a calm and positive attitude
  • Adaptable and open to unexpected requests and ways of working (priorities and requirements can frequently change in an agency)
  • Be willing to help other people within the project, across depts. - Curious and eager to learn about the industry, clients’ business, tech solutions etc.
  • Solutions focused/ creative problem solver – presenting solutions to roadblocks in order to move forward - A challenger – always looking to improve work rather than, ‘we’ve always done it like this’! - Persistent and Patient – persistence to follow up with stakeholders and clients but demonstrating empathy in understanding agency and client partners’ workload. Showing patience when you experience ‘roadblocks’
  • Truly passionate about planning and delivering a best in class event
  • Decisive - need to be able to make several decisions at the same time, and at pace

Apply now

Expand < GPJ Pipeline
All Locations

Don’t see a job for you?

Don’t worry. We’re always looking for the world’s top talent. Apply now. Tell us why you have what we need, and let’s change the world together.

Apply now

Expand < Registration Project Manager (Maternity cover)
EMEA Region

Summary:

The ideal candidate will be a highly motivated and personable, someone who is confident, proactive and enjoys getting things done. This person will need to be a people person, enjoy and value the importance of good processes and someone who is confident with using a variety of different software systems, that are taught as part of the on-boarding.

Above all, we want someone who is unflappable and enjoys organising and dealing with people. Personality and fit within the wider GPJ team are important credentials as our success is built upon our strong team spirit.

GPJ Web Based Event Services (WBES) Department Overview:

The WBES department is the first touch point for our client’s attendees and partners who are attending their events, so this first impression is of the upmost importance. A large proportion of all roles in the department is answering and responding to attendee’s requests via phone and email exchange.

The department is responsible for delivering over 100 events so high energy levels are essential, a willingness to learn on your feet, having a great attention to detail and the ability to collaborate with your colleagues in wideranging situations.

Specific Responsibilities:

The Registration Project Manager is responsible for managing the end to end delivery of an event or multiple events. This position requires excellent communication, organisation, leadership and problem-solving skills.

They are responsible for ensuring that all project elements function effectively and offer professional service to both internal & external stakeholders. The ability to delegate event tasks to assigned team members is critical along with the ability to exercise independent judgment in the resolution of conflicts and issues.

Essential Responsibilities:

• Determines the registration scope and creates, reviews and edits project timelines and project plans to ensure programs are on track

• Partners with the IT Project Manager to understand the technical specifications for the registration and reporting

• Primary client and internal contact for registration related information and issues

• Proficient in various software applications, such as spreadsheets, databases to assemble, manipulate and/or format data and/or reports

• Delegates responsibilities and tasks to team members and provides ongoing mentoring

• Creates and updates operational documents for team members to understand the event(s) and continues to provide training sessions

• Manages data integrity and prepares client reporting

• Supports delegate enquiries via telephone and email as part of the wider department

• Providing consultant type role as a “Subject Matter Expert” for others in the Company

Scope of Responsibility:

• To ensure that all client’s needs are met while maintaining the professional standards that George P. Johnson has set

• Must respect client privacy standards as it is sometimes necessary to work on multiple events with different clients in a competitive market

• Knows the formal and informal departmental goals, standards, policies and procedures which may include some familiarity of other departments within the company

Personal Specification

People Skills

You are responsible for driving the education of your client(s) to your team, colleagues and the wider business. A continual review process is to be implemented to ensure that the team(s) and the projects are constantly being evaluated looking for efficiency gains and improvements along with best practices being implemented and communicated. The ability to work independently, being proactive is essential but also having an overview of your direct reports and their responsibilities always is needed. You will need the ability to deal with multiple requests from multiple different people, with confidence and the ability to prioritise. Being friendly and collaborative is essential to the success of this role.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required:

Essential:

• Significant level of demonstrated project management skills are required to manage both internal & external stakeholders

• Strong written and verbal communication skills are essential

• Strong leadership skills to manage the project team

• Excellent customer service skills

• Detail oriented, strong organisational skills

• Pro-active and creative thinker

• Candidate must be a team player

• Broad level of technical skills and comfortable working in multiple technical environments

• Proficient in Microsoft Excel, Word and Outlook

• Candidate must be comfortable working in multiple technical environments (training would be provided on any systems that may be required to use)

Highly Desirable:

• Event industry experience

• Capable of communicating another European language

• Hotel experience; contracting, negotiations, reporting

• Experience within a marketing agency would be an advantage

Work Environment:

• Candidate will work primarily in an office environment with heavy emphasis on computer and phone work.

• This is an office based role in our London office

• Working hours are 8am – 4.30pm / 9am - 5.30pm with an hour for lunch from Monday to Friday

• There may be at times a requirement to work longer than the above and occasional weekends

• Travelling onsite for events might be required

*This job description in no way states or implies that these are the only duties to be performed by the employee incumbent in this position. Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

George P. Johnson

George P. Johnson is an independent, creatively driven full service experience marketing agency. For over a century we’ve been partnering with the world’s top brands to deliver creative solutions that make a real difference. Our ideas create impact, inspire audiences and grow business.

Today, we still answer to no one but ourselves. Our business is our business. And that means we focus on what we do best - and how best to do it. It’s an independence that gives us the freedom to be totally transparent. A liberation that keeps us flexible, practical and positively realistic.

Our clear strategic thinking and perceptive creative, breathes life into brands. It’s what turns our goals – and those of our clients, into results. We’re happy working wherever the brief takes us. At home or abroad. On the huge or the hugely important. Our scalability enables us to answer briefs of all shapes and sizes - effectively and efficiently.

And the next 100 years? We’ve a lot planned. And big ambitions to address. Starting today. We’re a hungry agency - more committed and driven than ever. We’ll continue to evolve. To grow. And to search for new disciplines and channels that match the aspirations and vision of our clients. Those we already work with, and those we’ve yet to meet.

One thing’s certain. We won’t stand still. We never have. If we had, we wouldn’t have come this far.

Apply now

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