Account Payable Assistant

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Position Title: Accounts Payable Assistant

Location: Southwark, SE1

Reports to: Financial Controller

Date: July 2018

Primary job purpose:

The Accounts Payable Assistant will assist the AP Coordinator in dealing with invoice processing, payments and petty cash.

Key responsibilities:

• Processing received purchase invoices, ensuring the correct coding is captured

• Processing vendor payments as part of a payment run according to their due dates

• Handling and reconciling of petty cash/float payments and receipts

• Processing and payment of employee expense claims

• Dealing with suppliers and complex invoice queries

• Reconciling supplier accounts/statements and resolving any discrepancies by telephone, email etc.

• Maintenance of the aged creditors report, escalating overdue items where applicable

• Any other ad-hoc activities as directed by the AP Coordinator/Financial Controller

Person Specification: • Experience of working within an end to end accounts payable function.

• Experience of dealing with invoices/payments denominated in foreign currencies.

• A good understanding of VAT principles.

• Strong working knowledge of finance systems as well as MS Office applications.

• The ability to communicate with suppliers and colleagues at all levels are also essential for this role.

• Must be a team player and have the ability to work well using their own initiative.

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