Project Coordinator

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Person Specification:

The ideal candidate will be passionate, enthusiastic, hardworking and eager to learn. This role will provide the successful candidate with the opportunity to learn from some of the best Producers and operational professionals within the industry. The exposure to fantastic events, great talent and global clients will be rewarding opportunity for anyone wishing to progress within the world of Project Operations.

We are looking for someone who ideally already has some relevant experience, ideally a minimum of 2 years, and has demonstrated the skills necessary for this role, experience in a similar or relevant field will demonstrate your interest and passion for project management. More importantly though is the desire for knowledge and growth, a hunger to find out more, to ask loads of questions and to question the status quo with new ideas.

Projects are likely to include large B2B multi-faceted engagements for many thousands, smaller bespoke “boutique” conferences, large exhibitions, product launches, roadshows, experiential marketing campaigns, public events. Operational responsibilities include large scale logistics – F&B, crew management, security, staff management, venue management, furniture management and overarching project management. A passion for the full range of integrated event production in all these different environments is a key element for this role.

An interest in learning about, understanding and becoming confident to talk about the logistical and operational elements of live event production would be a definite asset for this individual. This understanding that the physical aspects of event operations marry with the ability to understand a client’s objective and goals will ensure the work that this person delivers for the team is in line with what the event and the client require.

You will attend client meetings, and work with a wide range of internal team members, so you will need to have strong interpersonal skills.

The role will require a large amount of computer work and an understanding of Microsoft Word, Excel and PowerPoint will be a day-to-day requirement. A basic understanding of budget management would be useful.

At GPJ we are passionate about continuous improvement and developing our staff and anticipate our Project Coordinators to aspire to become an Integrated Producer, as such in this role you are expected to acquire a deep understanding of all the roles this department includes.

We require a strong sense of loyalty, integrity and discretion at GPJ, and all employees need to have the ability to work well under pressure, remaining meticulous and maintaining attention to detail with strong completion skills.

Above all, we want someone who enjoys being a Project Coordinator, an enthusiast who works well in a team environment. Personality and fit within the wider GPJ team are important credentials.

How the role integrates with GPJ’s objectives:

  • Supports the main business objectives of GPJ by ensuring we deliver the very highest quality event operational solutions and that our clients’ goals are met and exceeded.
  • Supports the team in increasing the visibility of GPJ within the events industry as a world leading Intergrated Marketing agency, recognised for being the best at what we do.


  • This role may require travel, principally within Europe, but also extending to the USA, and infrequently to Middle East, Africa and Asia Pacific. Travel may be required at short notice.

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