Senior Event Manager

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Position Title: Senior Event Manager

Location: Kingston upon Thames, KT1

Reports to: Event Director/Account Director

Date: July 2017

Primary job purpose:

Reporting to an Event Director/Account Director, the Senior Event Manager works within an event services team to deliver events for the client to the highest standard.

Key Accountabilities:

  • You will develop long-term successful relationships with your clients to encourage client retention and satisfaction, taking an active role in developing clients to the mutual benefit and profit of the client and agency.
  • You will have a thorough understanding of your clients' objectives and collaboratively work with your team and internal departments to deliver first class events.
  • Financial processes. Production of costings for each event, budget development and management. Ensuring all projects are up-to-date on JDE throughout the life cycle of the project.
  • Effective supplier management and contract negotiation.
  • You will be responsible for the successful planning, organisation and delivery of a simultaneous range of events, delegating tasks accordingly within the team and working alongside internal teams such as production, creative, program strategy, registration and IT in order to achieve excellent results.
    • Initial brainstorm meeting
    • Proposal generation
    • Initial kick-off meeting along with distribution of project codes
    • Taking and distribution of internal and client meeting noted to wider project team
    • Management of team hours
    • Delegate management
    • On-site management

Person Specification:

Education/Background:

  • The ideal candidate will preferably be educated to degree level, or equivalent. A qualification in event management would be advantageous, but not a pre-requisite.

IT Skills:

  • Computer literate. MS Office, JD Edwards or similar time accounting/project costs system.

Skills:

  • Able to demonstrate significant level of event planning and execution, end-to-end, ideally within an agency environment.
  • Logistics background – including scheduling
  • Demonstrated organisational skills, with strong planning skills.
  • Strong time management skills with ability to deal directly with short-notice deadlines and numerous, simultaneous demands.
  • Strong interpersonal skills – ability to work with client and/or sponsor, under pressure, to gain requirements and deliverables for the project.
  • Strong attention to detail – as demonstrated, for example, when putting together the exhibitor manual.
  • Demonstrated ability to foresee and deal with ‘worst-case scenarios’, demonstrating flexibility and taking challenges in their stride.
  • Ability to maintain good humour whilst dealing with multiple changes and pressure.
  • Able to demonstrate self-motivation and strong work ethic.
  • Fluency in additional European language(s) desirable.

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