Associate Producer

Job Purpose

As Associate Producer you will play an important part in implementing our clients’ objectives. In collaboration with colleagues in the Strategy & Planning, Creative and Digital disciplines, you will work within the Integrated Production team to deliver the project on time, on budget and on brief.

You will support in championing your area of Integrated Production expertise within the business, balancing the needs to provide excellent service to our clients, commercial success for GPJ and the continued growth and development of your competency across the agency’s Integrated Production team.

Key Responsibilities 

Operational Delivery

  • Manage small scale projects, or project areas, from end to end, including the alignment of all relevant internal stakeholders needed to ensure a successful delivery
  • Inputting into key project planning documents such as timelines and budgets across all allocated workstreams and projects
  • Provide regular updates to the Project Lead, proactively raising any risks, issues or concerns and collaboratively work towards a solution
  • Ongoing management of suppliers, in response to specific project and business needs
  • Overall accountability for the quality of work delivered, providing operational expertise as required
  • Providing additional production support across the Integrated Production Department as required e.g., pitches, new business proposals etc

Creative

  • Responsible for ensuring cross-team collaboration from design through to implementation
  • Understanding of the creative process, using the correct project documentation to brief and manage creative workstreams
  • Attend key meetings and provide input / expertise related to client needs 

Talent Management

  • Understand and demonstrate knowledge of the various skill sets and abilities across the Integrated Production department
  • Able to clearly articulate, and meet performance objectives 
  • Actively participate in and champion personal and department-wide Learning and Development opportunities

Client Relationships

  • Contribute towards the client relationship via the successful delivery and management of your own work streams and deliverables 
  • Where necessary, partner with specialists across strategy, creative, digital and production as well as with account managers, so they can manage client expectations accordingly 
  • Demonstrate an active understanding of a client’s objectives 

New Business Development

  • Support the pitch lead when required, by managing relevant Integrated Production elements of the pitch process – ie venue searches
  • Responsible for providing timely and accurate support and guidance on RFPs 
  • Actively promote GPJ through best practice

Finance

  • Accountable for accuracy within budget estimates for all project deliverables within your remit
  • Inputting into budgets/ estimates, managing/reconciling budgets 
  • Contribute towards the ongoing management of project forecasting 
  • Responsible for obtaining reviewing and responding to vendor quotes, ensuring we work with best in class partners and vendors, with regular negotiations to drive value, profitability and efficiency
  • Accountable for POs creation/ distribution 
  • Identify and escalate potential budget/ financial issues
  • Understand and effectively manage PO and supplier invoicing processes
  • Understand and take initial steps to address impact of changes on project budget and financial metrics, with limited guidance

About you

  • You are able to listen and be open-minded in all situations 
  • You are curious to constantly question, innovate and be open to and identify new ways of working
  • You inspire your peers to learn, grow and be curious acting as an effective role model
  • You’re adaptable and open to unexpected requests and ways of working (priorities and requirements can frequently change in an agency) 
  • You’re a team player willing to help other people within the project, across departments
  • You have the ability to think creatively and deliver ideas and solutions to help solve problems 
  • Curious and eager to learn about the industry, clients’ business, tech solutions 
  • Solutions focused/creative problem solver – presenting solutions to roadblocks in order to move forward 
  • Persistent and Patient – persistence to follow up with colleagues and clients but demonstrating empathy in understanding agency and client partners’ workload 
  • You’re passionate about planning and delivering a best in class event 

Your Background, Skills & Experience

  • 2-4 years experience in, and knowledge of, live event production, allowing you to take the role of project lead across a number of our smaller scale deliveries
  • Proven event project management skills – able to respond quickly to different projects in terms of scale, content and complexity 
  • An effective communicator who is honest, clear and constructive with your communications
  • Empathetic, adaptable and have organisational awareness
  • Experience of inputting into the event project timeline and budget
  • Understanding of financial software 
  • Experience in an event agency environment is desirable 
  • Experience of responding and delivering to clients with digital, social media or tech solutions
  • Understanding of the marketplace GPJ operates in

Contact: Karen Rice, Talent Acquisition Manager – gpjukcareers@gpj.com

Apply now