Associate Producer

Job Purpose

As Associate Producer you will play an important part in implementing our clients’ objectives. In collaboration with colleagues in the Strategy & Planning, Creative and Digital disciplines, you will work within the Integrated Production team to deliver the project on time, on budget and on brief.

You will support in championing your area of Integrated Production expertise within the business, balancing the needs to provide excellent service to our clients, commercial success for GPJ and the continued growth and development of your competency across the agency’s Integrated Production team.

Key Responsibilities 
Operational Delivery
  • Manage small scale projects from end to end, including the alignment of all relevant internal stakeholders needed to ensure a successful delivery
  • Undertaking all operational duties including (but not limited to); inputting hours estimates into relevant formats, monitoring and updating hours utilised vs. hours sold, lead weekly resource reviews, allocate and manage workload for the team, ensuring successful onboarding for the event team
  • Overseeing the creation of, and adherence to, timelines and budgets across all allocated workstreams and projects
  • Provide regular updates to the Project Lead, proactively raising any risks, issues or concerns and collaboratively work towards a solution
  • Ensure that the account lead is aware of any risks, issues or concerns relating to the project
  • Ongoing sourcing and management of suppliers, in response to specific project and business needs
  • Overall accountability for the quality of projects delivered, providing operational expertise as required
  • Providing additional production support across the Integrated Production Department as required e.g., pitches, new business proposals etc
Creative
  • Support the project cycle to ensure the creative ideas fulfil the client brief
  • Responsible for ensuring cross-team collaboration from design through to implementation
  • Strong understanding of the creative process, recognising the importance of the strategic objectives and ensuring they inform the final output 
  • Attend key meetings and provide input / expertise related to client needs 
Talent Management
  • Understand and demonstrate knowledge of the various skill sets and abilities across the Integrated Production department
  • Demonstrate leadership attributes by supporting positive change, managing your workload, and striving for best practice 
  • Able to clearly articulate, and meet performance objectives 
  • Actively participate in and champion personal and department-wide Learning and Development opportunities
Client Relationships
  • Contribute towards the client relationship via the successful delivery and management of your own work streams and deliverables 
  • Where necessary, partner with specialists across strategy, creative, digital and production as well as with account managers, so they can manage client expectations accordingly 
  • Demonstrate an active understanding of a client’s objectives 
New Business Development
  • Support the pitch lead when required, by managing all Integrated Production elements of the pitch process 
  • Responsible for providing timely and accurate support and guidance on RFPs 
  • Contribute towards the commercial requirements and third party budget requests for relevant areas of a pitch brief 
  • Attend and present pitch presentations when required 
  • Actively promote GPJ through best practice
  • Understand the vision and strategy of GPJ and spot opportunities to support commercial growth
Finance
  • Responsible for ensuring their areas of the project and / or pitch submissions are profitable and protecting the commercial health of projects including the management of their SOW 
  • Building budgets/ estimates, managing/reconciling budgets 
  • Contribute towards the ongoing management of project forecasting 
  • Working with the account manager to support the development of commercial opportunities within your area of the business 
  • Responsible for obtaining reviewing and responding to vendor quotes, ensuring we work with best in class partners and vendors, with regular negotiations to drive value, profitability and efficiency
  • Accountable for POs creation/ distribution 
  • Identify and escalate potential budget/ financial issues, making suggestions to address.
  • Understand and effectively manage PO, reconciliation and invoicing processes
  • Review job cost/ people hours summaries for their project-specific areas
About you
  • You are able to listen and be open-minded in all situations 
  • You are curious to constantly question, innovate and be open to and identify new ways of working
  • You inspire your peers to learn, grow and be curious acting as an effective role model
  • You’re able to healthily challenge clients and colleagues in order to get to a more effective result/outcome; confident in our abilities/position within the industry
  • You’re adaptable and open to unexpected requests and ways of working (priorities and requirements can frequently change in an agency) 
  • You’re a team player willing to help other people within the project, across departments
  • You have the ability to think creatively and deliver ideas and solutions to help solve problems 
  • Curious and eager to learn about the industry, clients’ business, tech solutions 
  • Solutions focused/creative problem solver – presenting solutions to roadblocks in order to move forward 
  • A challenger – always looking to improve work rather than, ‘we’ve always done it like this’!
  • Persistent and Patient – persistence to follow up with stakeholders and clients but demonstrating empathy in understanding agency and client partners’ workload 
  • You’re passionate about planning and delivering a best in class event 
  • Ability to make several decisions at once, and quickly
Your Background, Skills & Experience
  • An effective communicator who is honest, clear and constructive with your communications
  • Empathetic, adaptable and have organisational awareness
  • Proven project management skills – able to respond quickly to different projects in terms of scale, content and complexity 
  • Experience of overseeing the project timeline and budget
  • Strong understanding of the creative process
  • Understanding of the pitch process 
  • Strong understanding of financial software 
  • Experience of responding and delivering to clients with digital, social media or tech solutions
  • Understanding of the marketplace GPJ operates in