Careers

Career Opportunities

We’re growing our team. One made up of grand thinkers, creators and makers; of those excited to run head-on into the challenges facing the world’s most respected brands. This team is harnessing the power of communication in all its forms to create mind-blowing experiences and drive industry-leading business performance. Sound exciting? Then let’s talk. Check out our available positions below, and let us know what you’re going to bring to the team. Project: WorldWide and its subsidiary Agencies are Equal Opportunity Employers.

Work Environment

Whilst we value working alone, we are a collaborative, predominantly face to face organisation and pride ourselves on working together to bounce ideas and support our clients. We have a fantastic, creatively designed space which promotes team work at bankside in London and expect our employees to be in the office at least 60% of the time. This is why we have introduced our 3:2 working model which requires all employees to be in the office Tuesday, Wednesday and Thursdays.   

Benefits

We expect a lot from our people, so it’s fair for them to expect a lot from us. A sample of the benefits we provide includes: Upon joining
  • 25 days holiday 
  • Additional day off to celebrate your birthday 
  • Pension Scheme with Aviva (after three months)
  • Company mobile phone
  • Employee Assistance Programme 
After six months
  • Life Assurance 
  • Private Medical Insurance with Bupa 
  • Season Ticket Loan 
  • Cycle to Work Scheme
  • Tech Scheme
  • Eye care scheme with Boots

Expand < Senior Registration Coordinator
London, UK

Job Purpose

As Senior Registration Coordinator you will work closely with the events teams to support them in the execution of their Executive Program (ExP), aimed at their C-Level attendees acting as an extension of the client’s team. You will have regular client and internal interaction with the ExP team globally, with the client based on the East Coast of America. 

Reporting to the EMEA Operations Lead you will work closely with the Registration Project Manager to continually support and educate the Contact Centre Representatives. You will demonstrate strong project management and communication skills, with a strong focus on customer satisfaction and the ability to work to timelines and make independent judgment in the resolution of customer service challenges.

Key Responsibilities
  • Be the client’s daily point of contact in the support of the ExP business 
  • Manage a dedicated inbox for ExP members, which is made up of our C-Level clients, ensuring customer service levels and service level agreements are maintained at all times 
  • Monitoring various memberships, programs, audit trackers and reports
  • Managing corrections, updates, processes and escalations when required 
  • Collaborate with the internal ExP specialists (counterparts), based in North America and Australia, looking for efficiency’s, sharing best practices and any current “hot topics” being seen in the EMEA and India regions 
  • Project manage internal & external requirements within timelines 
  • Provide regular updates to the contact center and wider team on any changes in information 
  • Arrange daily callbacks for new registrations for hotel reservations for required conferences
About you
  • You are proactive with your peers and colleagues across the business and are always willing to go the extra mile to make sure that your clients and partners are satisfied
  • You have the ability to work independently and manage your own workload in a fast paced environment
  • You’re highly motivated and enjoy getting things done
  • You have the ability to deal with multiple requests from multiple different people with confidence and the ability to prioritise
  • You are a people person who enjoys and values the importance of good processes
  • You’re confident with using a variety of different software systems
  • You’re a team player always willing to support those around you
  • You have the ability to work under pressure whilst continuing to respond to tasks quickly and efficiently
  • You demonstrates a high level of professionalism at all times
  • You have a flexible working approach with the ability to work evenings/weekends as needed and away from home/overseas as required
Your Background, Skills & Experience
Essential:
  • Demonstrates strong and effective communication skills
  • Strong telephone skills with the ability to handle difficult conversations and queries
  • Can multi-task and manage time to include managing concurrent tasks efficiently
  • Proven project management skills
  • Detail oriented with strong organizational skills
  • Experience in supporting or managing client projects with over 500 attendees
  • Ability to work with client/s, co-workers and vendors in multiple locations and time zones
  • Strong overall Microsoft office and G-Suite skills, especially Excel/Google Sheets
  • Experience working in an event planning environment 
Highly Desirable:
  • A good level of technical skills including database skills and comfortable working in multiple technical environments
  • Fluency or working knowledge of another European language
  • Experience within a marketing agency would be an advantage
Apply now

Expand < Senior Producer
London, UK

Job Purpose

As Senior Producer you will play an important role in implementing our clients’ objectives, addressing the clients’ business challenges, working in collaboration with colleagues in the Strategy & Planning, Creative, Digital disciplines, and the Integrated Production team to deliver the project on time, on budget and on brief.

GPJ will look to the Senior Producer to work either independently on a project or be a key player on larger projects, under the guidance of the Executive Producer. As Senior Producer, you will champion your area of Integrated Production expertise within the business, providing excellent service to our clients, commercial success for GPJ and the continued growth and development of your competency across the agency’s Integrated Production team.

Key Responsibilities
Operational Delivery
  • Manage increasingly complex project/s, often simultaneously, aligning appropriate resource based on skill, experience for the client
  • Whilst remaining operationally focused, you will be less involved in the day to day delivery of a project, instead focussing on delegating, advising, troubleshooting and driving best practice across the business
  • A main contributor for devising scopes of works for all and any Integrated Production elements within new projects and pitches, with specific focus on the commercial opportunities around resourcing 
  • Responsible for the creation and ongoing management of project timelines and plans to ensure programmes are on track and in line with the overarching project plan
  • Responsible for proactively advising the project lead/client on all and any delivery and operational considerations
  • Develop and/or approving budgets, timelines and supplier contributions, in response to specific client and business needs
  • Accountable for the quality of delivery within yours and your direct team’s remit, including the provision of proactive operational expertise to the client / project lead as require

Creative
  • Work in close partnership with the Creative Directors and Strategists to identify and meet the clients’ strategic objectives whilst adhering to all operational considerations and parameters
  • Lead key client and internal meetings to provide input / expertise related to production elements within yours and your team’s remit 
  • Maintain ongoing cross-and inter-agency collaboration to ensure an aligned approach for meeting client objectives

Talent Management
  • Recruitment; identifying and securing of the best industry talent 
  • Understand and be able to communicate knowledge of the skill sets and abilities across the Integrated Production department
  • Support the Integrated Production Leadership Team with successfully casting the appropriate resource to the accounts and projects
  • Demonstrate leadership attributes, managing substantial teams across the business, supporting  change, managing yours and your team’s workload, instilling best practice
  • Ability to clearly communicate performance expectations to your direct reports and line manager
  • Ability to nurture, grow and develop your direct reports and project team
  • Drive, support and champion Talent initiatives where agreed and necessary
Client Relationships
  • Work in close partnership with the Executive Producers to ensure successful management and retention of key clients and projects
  • Partner with clients to provide strategic oversight and counsel on deliverables, managing client expectations accordingly
  • Collaborate with the Executive Producers on understanding and informing clients’ objectives, ensuring project outputs meet these objectives and deliver great results and unlock future opportunities
  • Articulate, write and present a clear vision of project success, in order to gain the confidence of a client audience, providing guidance and counsel where relevant

New Business Development
  • Support the pitch lead when required, by managing all Integrated Production elements of the pitch process 
  • Responsible for providing timely and accurate support and guidance on RFPs 
  • Contribute towards the commercial requirements and third party budget requests for relevant areas of a pitch brief 
  • Attend and present pitch presentations when required 
  • Actively promote GPJ through best practice
  • Understand the vision and strategy of GPJ and spot opportunities to support commercial growth
Finance
  • Support the Head of Department with scoping for all and any Integrated Production requirements within new projects, with a commercial focus on the use of people’s time 
  • If assigned as project lead (on mid-to-large scale deliveries) you will be accountable for the profitability of the overall project, protecting the commercial health of projects including the ongoing management of the SOW
  • Work in close collaboration with the Executive Producer on the ongoing management of project forecasting  
  • Work with the account leads to identify commercial opportunities within your area of the business 
  • Responsible for overseeing and approving high-value vendor quotes and change orders, with an continuous focus on how to drive value, profitability and efficiency
  • Lead on, or supporting the Executive Producer with, numerous timely and accurate budget reconciliations simultaneously, often across multiple currencies 
  • Ongoing evaluation of job/cost reports and timesheets – proactively addressing issues and making recommendations ahead of time
About you
  • You demonstrate a calm and positive attitude
  • You are curious to constantly question, innovate, be open to and identify new ways of working 
  • You inspire your team to learn, grow and be curious
  • You provide healthy challenge to clients and colleagues in order to get to a more successful result/outcome
  • You are adaptable and open to unexpected requests and ways of working 
  • You are always willing to help other people within the project, across departments
  • You’re curious and eager to learn about the industry, clients’ business and tech solutions 
  • You are solutions focused and a creative problem solver 
  • You’re a challenger who is always looking to improve work rather than, ‘we’ve always done it like this’!
  • You  are persistence to follow up with stakeholders and clients but demonstrate empathy in understanding the agency and Executive Producers workload 
  • You are truly passionate about planning and delivering a best-in-class event
  • You have the ability to adapt your working style and practices quickly to respond to different projects in terms of scale, content, complexity

Your Background, Skills & Experience
  • An effective communicator who is honest, clear and constructive with your communications 
  • Active listening skills and can remain open-minded in all situations
  • Ability to lead and support courageous conversations
  • Decisive, with the ability to make several decisions at once, and quickly
  • Previous management experience
  • Experience of managing complex project/s
  • Experience of managing budgets 
  • Strong understanding of financial software
  • Experience of responding and delivering to clients with digital, social media or tech solutions
Apply now

Expand < Associate Producer
London, UK

Job Purpose

As Associate Producer you will play an important part in implementing our clients’ objectives. In collaboration with colleagues in the Strategy & Planning, Creative and Digital disciplines, you will work within the Integrated Production team to deliver the project on time, on budget and on brief.

You will support in championing your area of Integrated Production expertise within the business, balancing the needs to provide excellent service to our clients, commercial success for GPJ and the continued growth and development of your competency across the agency’s Integrated Production team.

Key Responsibilities 
Operational Delivery
  • Manage small scale projects from end to end, including the alignment of all relevant internal stakeholders needed to ensure a successful delivery
  • Undertaking all operational duties including (but not limited to); inputting hours estimates into relevant formats, monitoring and updating hours utilised vs. hours sold, lead weekly resource reviews, allocate and manage workload for the team, ensuring successful onboarding for the event team
  • Overseeing the creation of, and adherence to, timelines and budgets across all allocated workstreams and projects
  • Provide regular updates to the Project Lead, proactively raising any risks, issues or concerns and collaboratively work towards a solution
  • Ensure that the account lead is aware of any risks, issues or concerns relating to the project
  • Ongoing sourcing and management of suppliers, in response to specific project and business needs
  • Overall accountability for the quality of projects delivered, providing operational expertise as required
  • Providing additional production support across the Integrated Production Department as required e.g., pitches, new business proposals etc
Creative
  • Support the project cycle to ensure the creative ideas fulfil the client brief
  • Responsible for ensuring cross-team collaboration from design through to implementation
  • Strong understanding of the creative process, recognising the importance of the strategic objectives and ensuring they inform the final output 
  • Attend key meetings and provide input / expertise related to client needs 
Talent Management
  • Understand and demonstrate knowledge of the various skill sets and abilities across the Integrated Production department
  • Demonstrate leadership attributes by supporting positive change, managing your workload, and striving for best practice 
  • Able to clearly articulate, and meet performance objectives 
  • Actively participate in and champion personal and department-wide Learning and Development opportunities
Client Relationships
  • Contribute towards the client relationship via the successful delivery and management of your own work streams and deliverables 
  • Where necessary, partner with specialists across strategy, creative, digital and production as well as with account managers, so they can manage client expectations accordingly 
  • Demonstrate an active understanding of a client’s objectives 
New Business Development
  • Support the pitch lead when required, by managing all Integrated Production elements of the pitch process 
  • Responsible for providing timely and accurate support and guidance on RFPs 
  • Contribute towards the commercial requirements and third party budget requests for relevant areas of a pitch brief 
  • Attend and present pitch presentations when required 
  • Actively promote GPJ through best practice
  • Understand the vision and strategy of GPJ and spot opportunities to support commercial growth
Finance
  • Responsible for ensuring their areas of the project and / or pitch submissions are profitable and protecting the commercial health of projects including the management of their SOW 
  • Building budgets/ estimates, managing/reconciling budgets 
  • Contribute towards the ongoing management of project forecasting 
  • Working with the account manager to support the development of commercial opportunities within your area of the business 
  • Responsible for obtaining reviewing and responding to vendor quotes, ensuring we work with best in class partners and vendors, with regular negotiations to drive value, profitability and efficiency
  • Accountable for POs creation/ distribution 
  • Identify and escalate potential budget/ financial issues, making suggestions to address.
  • Understand and effectively manage PO, reconciliation and invoicing processes
  • Review job cost/ people hours summaries for their project-specific areas
About you
  • You are able to listen and be open-minded in all situations 
  • You are curious to constantly question, innovate and be open to and identify new ways of working
  • You inspire your peers to learn, grow and be curious acting as an effective role model
  • You’re able to healthily challenge clients and colleagues in order to get to a more effective result/outcome; confident in our abilities/position within the industry
  • You’re adaptable and open to unexpected requests and ways of working (priorities and requirements can frequently change in an agency) 
  • You’re a team player willing to help other people within the project, across departments
  • You have the ability to think creatively and deliver ideas and solutions to help solve problems 
  • Curious and eager to learn about the industry, clients’ business, tech solutions 
  • Solutions focused/creative problem solver – presenting solutions to roadblocks in order to move forward 
  • A challenger – always looking to improve work rather than, ‘we’ve always done it like this’!
  • Persistent and Patient – persistence to follow up with stakeholders and clients but demonstrating empathy in understanding agency and client partners’ workload 
  • You’re passionate about planning and delivering a best in class event 
  • Ability to make several decisions at once, and quickly
Your Background, Skills & Experience
  • An effective communicator who is honest, clear and constructive with your communications
  • Empathetic, adaptable and have organisational awareness
  • Proven project management skills – able to respond quickly to different projects in terms of scale, content and complexity 
  • Experience of overseeing the project timeline and budget
  • Strong understanding of the creative process
  • Understanding of the pitch process 
  • Strong understanding of financial software 
  • Experience of responding and delivering to clients with digital, social media or tech solutions
  • Understanding of the marketplace GPJ operates in

 

Apply now

Expand < GPJ Pipeline
All locations

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