Careers

Career Opportunities

We’re growing our team. One made up of grand thinkers, creators and makers; of those excited to run head-on into the challenges facing the world’s most respected brands. This team is harnessing the power of communication in all its forms to create mind-blowing experiences and drive industry-leading business performance. Sound exciting? Then let’s talk. Check out our available positions below, and let us know what you’re going to bring to the team. Project: WorldWide and its subsidiary Agencies are Equal Opportunity Employers.

Work Environment

Whilst we value working alone, we are a collaborative, predominantly face to face organisation and pride ourselves on working together to bounce ideas and support our clients. We have a fantastic, creatively designed space which promotes team work at bankside in London and expect our employees to be in the office at least 60% of the time. This is why we have introduced our 3:2 working model which requires all employees to be in the office Tuesday, Wednesday and Thursdays.   

Benefits

We expect a lot from our people, so it’s fair for them to expect a lot from us. A sample of the benefits we provide includes: Upon joining
  • 25 days holiday 
  • Additional day off to celebrate your birthday 
  • Pension Scheme with Aviva (after three months)
  • Company mobile phone
  • Employee Assistance Programme 
After six months
  • Life Assurance 
  • Private Medical Insurance with Bupa 
  • Season Ticket Loan 
  • Cycle to Work Scheme
  • Tech Scheme
  • Eye care scheme with Boots

Expand < Senior Producer
London, UK

Job Purpose

As Senior Producer you will play an important role in implementing our clients’ objectives, addressing the clients’ business challenges, working in collaboration with colleagues in the Strategy & Planning, Creative, Digital disciplines, and the Integrated Production team to deliver the project on time, on budget and on brief.

GPJ will look to the Senior Producer to work either independently on a project or be a key player on larger projects, under the guidance of the Executive Producer. As Senior Producer, you will champion your area of Integrated Production expertise within the business, providing excellent service to our clients, commercial success for GPJ and the continued growth and development of your competency across the agency’s Integrated Production team.

Key Responsibilities 

Operational Delivery

  • Manage increasingly complex project/s, often simultaneously, aligning appropriate resource based on skill, experience for the client
  • Whilst remaining operationally focused, you will be less involved in the day to day delivery of a project, instead focussing on delegating, advising, troubleshooting and driving best practice across the business
  • A main contributor for devising scopes of works for all and any Integrated Production elements within new projects and pitches, with specific focus on the commercial opportunities around resourcing 
  • Responsible for the creation and ongoing management of project timelines and plans to ensure programmes are on track and in line with the overarching project plan
  • Responsible for proactively advising the project lead/client on all and any delivery and operational considerations
  • Develop and/or approving budgets, timelines and supplier contributions, in response to specific client and business needs
  • Accountable for the quality of delivery within yours and your direct team’s remit, including the provision of proactive operational expertise to the client / project lead as require

Creative

  • Work in close partnership with the Creative Directors and Strategists to identify and meet the clients’ strategic objectives whilst adhering to all operational considerations and parameters
  • Lead key client and internal meetings to provide input / expertise related to production elements within yours and your team’s remit 
  • Maintain ongoing cross-and inter-agency collaboration to ensure an aligned approach for meeting client objectives

Talent Management

  • Recruitment; identifying and securing of the best industry talent 
  • Understand and be able to communicate knowledge of the skill sets and abilities across the Integrated Production department
  • Support the Integrated Production Leadership Team with successfully casting the appropriate resource to the accounts and projects
  • Demonstrate leadership attributes, managing substantial teams across the business, supporting  change, managing yours and your team’s workload, instilling best practice
  • Ability to clearly communicate performance expectations to your direct reports and line manager
  • Ability to nurture, grow and develop your direct reports and project team
  • Drive, support and champion Talent initiatives where agreed and necessary  

Client Relationships

  • Work in close partnership with the Executive Producers to ensure successful management and retention of key clients and projects
  • Partner with clients to provide strategic oversight and counsel on deliverables, managing client expectations accordingly
  • Collaborate with the Executive Producers on understanding and informing clients’ objectives, ensuring project outputs meet these objectives and deliver great results and unlock future opportunities
  • Articulate, write and present a clear vision of project success, in order to gain the confidence of a client audience, providing guidance and counsel where relevant

New Business Development

  • Support the pitch lead when required, by managing all Integrated Production elements of the pitch process 
  • Responsible for providing timely and accurate support and guidance on RFPs 
  • Contribute towards the commercial requirements and third party budget requests for relevant areas of a pitch brief 
  • Attend and present pitch presentations when required 
  • Actively promote GPJ through best practice
  • Understand the vision and strategy of GPJ and spot opportunities to support commercial growth

Finance

  • Support the Head of Department with scoping for all and any Integrated Production requirements within new projects, with a commercial focus on the use of people’s time 
  • If assigned as project lead (on mid-to-large scale deliveries) you will be accountable for the profitability of the overall project, protecting the commercial health of projects including the ongoing management of the SOW
  • Work in close collaboration with the Executive Producer on the ongoing management of project forecasting  
  • Work with the account leads to identify commercial opportunities within your area of the business 
  • Responsible for overseeing and approving high-value vendor quotes and change orders, with an continuous focus on how to drive value, profitability and efficiency
  • Lead on, or supporting the Executive Producer with, numerous timely and accurate budget reconciliations simultaneously, often across multiple currencies 
  • Ongoing evaluation of job/cost reports and timesheets – proactively addressing issues and making recommendations ahead of time 

About you

  • You demonstrate a calm and positive attitude
  • You are curious to constantly question, innovate, be open to and identify new ways of working 
  • You inspire your team to learn, grow and be curious
  • You provide healthy challenge to clients and colleagues in order to get to a more successful result/outcome
  • You are adaptable and open to unexpected requests and ways of working 
  • You are always willing to help other people within the project, across departments
  • You’re curious and eager to learn about the industry, clients’ business and tech solutions 
  • You are solutions focused and a creative problem solver 
  • You’re a challenger who is always looking to improve work rather than, ‘we’ve always done it like this’!
  • You  are persistence to follow up with stakeholders and clients but demonstrate empathy in understanding the agency and Executive Producers workload 
  • You are truly passionate about planning and delivering a best-in-class event
  • You have the ability to adapt your working style and practices quickly to respond to different projects in terms of scale, content, complexity

Your Background, Skills & Experience

  • An effective communicator who is honest, clear and constructive with your communications 
  • Active listening skills and can remain open-minded in all situations
  • Ability to lead and support courageous conversations
  • Decisive, with the ability to make several decisions at once, and quickly
  • Previous management experience
  • Experience of managing complex project/s
  • Experience of managing budgets 
  • Strong understanding of financial software
  • Experience of responding and delivering to clients with digital, social media or tech solutions

Contact: Laura Hicks, Talent & Culture Manager – laura.hicks@gpj.com

Apply now

Expand < Project Coordinator
London, UK

Job Purpose

As Project Coordinator you will provide support across all elements of Integrated Production, undertaking operational responsibilities such as preparation of event documents (e.g.,  agendas, reports, presentations, tracking), creating basic timelines and estimates as needed, project close / reconciliation process, vendor quotes and selection, raising POs, project related research as required, including venue searches.

Key Responsibilities 

Operational Delivery

  • Prepare quality written documents, such as crew briefing documents, simple production spec. documents and schedules
  • Keep all relevant parties updated of project status and issues
  • Produce on-site schedules 
  • Project manage internal and external requirements within timelines and budgets
  • Anticipate potential issues and proactively respond with solutions
  • Carry out venue searches
  • Carry out venue site visits 
  • Organise team travel for on site delivery

Creative

  • Attend key meetings and provide input related to client needs and requirements

Talent Management

  • Understand and be able to communicate knowledge of the skill sets and abilities across the Integrated Production department

Client Relationships 

  • Nurture positive client relationships at the appropriate level
  • Partner with the project leads to provide transparency on what is achievable in the delivery of projects, managing client expectations accordingly

New Business Development Support

  • Support the project / pitch lead with the pitch process, including contributing towards the  Operations, Technical and Live Production elements of the brief such as sourcing 3rd party partners, collating pitch materials etc.
  • Actively promote GPJ through best practice  

Finance

  • Demonstrate an understanding of various financial software 
  • Obtain, review and respond to vendor quotes, ensuring we are working with best in class partners, with regular negotiations to drive value, profitability and efficiency
  • Create and distribute POs, obtaining relevant approvals as and if needed
  • Identify and elevate potential budget / financial issues, making suggestions on how to resolve
  • Understand and effectively manage the budget reconciliation and invoicing processes
  • Understand and take initial steps to address impact of changes on project budget and financial metrics, with limited guidance

About you

  • You’re adaptable and open to unexpected requests and ways of working (priorities and requirements can frequently change in an agency)
  • You’re always willing to help other people within the project, across depts
  • You demonstrate a calm and positive attitude
  • You’re curious and eager to learn about the industry, clients’ business, tech solutions etc.
  • You’re solutions focused/ creative problem solver – presenting solutions to roadblocks in order to move forward
  • You are persistent and patient – persistence to follow up with stakeholders and clients but demonstrating empathy in understanding agency and client partners’ workload.  Showing patience when you experience ‘roadblocks’
  • You’re truly passionate about planning and delivering a best in class event
  • You’re decisive with the ability to make several decisions at the same time, and at pace
  • You have a true passion for live events, and an enthusiasm to learn about integrated production, in depth and breadth

Your Background, Skills & Experience

  • 1-2 years experience in, and knowledge of, live event production
  • An effective communicator who is honest, clear and constructive with your communications
  • Empathetic, adaptable and demonstrates good organisational skills
  • Demonstrates the ability to manage own workload 
  • Demonstrates the ability to work to deadlines, and flag any concerns with meeting deadlines ahead of time
  • Understanding of the marketplace GPJ operates in
Apply now

Expand < GPJ Norway Producer
Oslo, Norway

Job Purpose

As a Producer you will play an important role in implementing our clients’ objectives. Working in collaboration with colleagues in the Strategy & Planning, Creative and Digital disciplines, you will strive to deliver your project on time, on budget and on brief, every time.

You will play an integral part in championing your area of Integrated Production expertise within the business, in addition to providing excellent service to our clients, ensuring commercial success for GPJ and the continued growth and development of your competency across the agency’s Integrated Production team. 

About you

  • You communicate with clarity, conviction and persuasiveness tailored to different situations
  • You demonstrate ‘active’ listening skills in a variety of situations, seeking out others’ ideas, are open to them and are able to take action where appropriate
  • You understand the marketplace (client and talent) and use this information to inform project & business decisions
  • You are able to build effective relationships, able to understand and respond to the agenda of others and are able to help unlock future client opportunities
  • You think creatively to deliver ideas/ solutions & solve problems; are able to demonstrate the ability to enhance the client’s or team’s outcomes or business impact through actions & contributions
  • You understand the vision & strategy of GPJ to spot opportunities to support sustainable commercial growth 
  • You are a collaborative, consultative team player with enthusiasm, passion and drive
  • You’re adaptable and open to unexpected requests and ways of working (priorities and requirements can frequently change in an agency)
  • You are always willing to help other people within the project, across departments
  • You’re curious and eager to learn about the industry, clients’ business, tech solutions 
  • You are solutions focused/ creative problem solver – presenting solutions to roadblocks in order to move forward
  • You are persistent and patient – persistence to follow up with stakeholders and clients but demonstrating empathy in understanding agency and client partners’ workload 
  • You’re truly passionate about planning and delivering a best-in-class event
  • You’re decisive, with the ability to make several decisions at once, and quickly
  • You demonstrate leadership attributes by supporting change, managing workload and driving best practice

Your Background, Skills & Experience

  • Experience of managing complex project/s
  • Experience in developing budgets and timelines
  • Experience of working within a large project team, ability to lead on a particular workstream
  • Experience in conference, exhibitions and digital events
  • Experience of responding and delivering to clients with digital, social media or tech solutions
  • Strong presentation skills
  • Experience in, and knowledge of, live event production allowing you to take the role of project lead across a number of our mid-to-large scale deliveries
  • Strong understanding of financial software

Key Responsibilities 

Operational Delivery

  • Management of projects, or project areas, leading teams to deliver based on skill and experience for the client
  • Responsibility for the creation and ongoing management of project timelines and plans to ensure programmes are on track, providing regular status updates to the Project Lead
  • Development and management of budgets, including post event reconciliation
  • Management of key suppliers, ensuring delivery of their project area is delivered within budget and to a quality in line with client and GPJ expectations
  • Briefing creative and strategy teams on project requirements and ensuring that the output from these teams falls within overall project timeline
  • Accountability for the quality of projects delivered within your remit, including the provision of operational expertise to the client as required

Creative

  • Support the project cycle to ensure the creative and innovative ideas fulfil the client brief
  • Demonstrate a strong understanding of the creative process, recognising the importance of the strategic objectives and ensuring they drive the overall output
  • Attend key meetings to provide input / expertise related to production elements within your remit 
  • Drive cross-agency collaboration to ensure an aligned approach for meeting client objectives

Talent Management

  • Understand and be able to communicate knowledge of the skill sets and abilities across the Integrated Production department
  • Ability to clearly communicate performance expectations to direct reports and line managers
  • Ability to nurture, grow and develop a team
  • Drive, support and champion learning and development where agreed and necessary

Client Relationships 

  • Providing key project updates to clients via a mixture of different channels 
  • Partner with the Executive Producers to provide counsel on deliverables, managing client expectations accordingly
  • Collaborate with Executive Producers to ensure we successfully meet the clients’ objectives and deliver great results

New Business Development

  • Support the pitch lead by managing all Integrated Production elements of the pitch process 
  • Responsible for providing timely, accurate support on RFP responses including budgeting and supplier liaison
  • Attend and present pitch presentations when required
  • Actively promote GPJ through best practice

Finance

  • Accountable for profitability all project deliverables within your remit
  • Ensure projects are consistently on brief, on time and on budget
  • Responsible for obtaining, reviewing and responding to vendor quotes, ensuring we are working with best in class partners and vendors, with regular negotiations to drive value, profitability and efficiency
  • Accountable for PO creation / distribution
  • Validate vendor invoices and managing change orders (including notifying the project lead) 

 

Apply now

Expand < GPJ Norway Event Coordinator
Oslo, Norway

Job Purpose

As Event Coordinator you will provide support across all elements of Integrated Production, undertaking operational responsibilities such as preparation of event documents (e.g.,  agendas, reports, presentations, tracking), creating basic timelines and estimates as needed, project close / reconciliation process, vendor quotes and selection, raising POs, project related research as required, including venue searches..

About you

  • You’re adaptable and open to unexpected requests and ways of working (priorities and requirements can frequently change in an agency)
  • You’re always willing to help other people within the project, across depts
  • You’re curious and eager to learn about the industry, clients’ business, tech solutions etc.
  • You’re solutions focused/ creative problem solver – presenting solutions to roadblocks in order to move forward
  • You are persistent and patient – persistence to follow up with stakeholders and clients but demonstrating empathy in understanding agency and client partners’ workload. Showing patience when you experience ‘roadblocks’
  • You’re truly passionate about planning and delivering a best in class event
  • You’re decisive with the ability to make several decisions at the same time, and at pace
  • You have a true passion for live events, and an enthusiasm to learn about integrated production, in depth and breadth
  • You communicate with clarity, conviction and persuasiveness tailored to different situations 
  • You demonstrate ‘active’ listening skills in a variety of situations, seeking out others’ ideas, are open to them and are able to take action where appropriate
  • You understand the marketplace (client and talent) and use this information to inform project & business decisions
  • You are able to build effective relationships, able to understand and respond to the agenda of others and are able to help unlock future client opportunities
  • You think creatively to deliver ideas/ solutions & solve problems; are able to demonstrate the ability to enhance the client’s or team’s outcomes or business impact through actions & contributions
  • You understand the vision & strategy of GPJ to spot opportunities to support sustainable commercial growth 
  • You are a collaborative, consultative team player with enthusiasm, passion and drive

Your Background, Skills & Experience

  • Highly proficient with MS Office and Outlook and/or Google G-Suite. Knowledge of time/cost accounting system would be valuable.
  • Events, Marketing or Business Administration related degree level, or equivalent highly desirable 
  • Excellent communication skills, verbally, face-to-face and in writing, are essential
  • Proven administration and organisational skills
  • High degree of accuracy and attention to detail
  • Strong time management skills with the ability to prioritise
  • Experience in the events industry is highly desirable
  • Ability to speak and write both Norwegian and English is essential 

Key Responsibilities 

Operational Delivery

  • Prepare quality written documents, such as crew briefing documents, simple production spec. documents and schedules
  • Keep all relevant parties updated of project status and issues
  • Produce on-site schedules and budgets
  • Project managing internal and external requirements within timelines and budgets
  • Anticipate potential issues and proactively responding with solutions
  • Carry out basic venue site visits 
  • Book travel for the Event Services team. Providing site visit itineraries
  • Supplier request information as well as involvement in sending out RFP’s (request for Proposals). Tracking responses and providing recommendations as well as research

Creative

  • Support cross-team collaboration including liaison between Designers and lead Producers to ensure what’s being created is deliverable
  • Attend key meetings and providing input related to client needs and requirements

Talent Management

  • Feed into the identification of the best industry talent
  • Understand and be able to communicate knowledge of the skill sets and abilities across the Integrated Production department

Client Relationships 

  • Nurture positive client relationships at the appropriate level
  • Partner with the project leads to provide transparency on what is achievable in the delivery of projects, managing client expectations accordingly

New Business Development Support

  • Support the project / pitch lead with the pitch process, including contributing towards the  Operations, Technical and Live Production elements of the brief such as sourcing 3rd party partners, collating pitch materials etc.
  • Actively promote GPJ through best practice  

Finance

  • Ensure your areas of the project are profitable and that the projects and/or pitches are on budget
  • Demonstrate a strong understanding of various financial software 
  • Obtain, review and respond to vendor quotes, ensuring we are working with best in class partners, with regular negotiations to drive value, profitability and efficiency
  • Create and distribute POs, obtaining relevant approvals as and if needed; following up on outstanding invoices; providing estimates; reviewing estimated hours versus actual hours
  • Identify and elevate potential budget / financial issues, making suggestions on how to resolve
  • Understand and effectively manage the budget reconciliation and invoicing processes
  • Understand and take initial steps to address impact of changes on project budget and financial metrics, with limited guidance
Apply now

Expand < Executive Producer
All locations

Job Purpose

As Executive Producer you will provide best-in-class industry expertise for the Integrated Production services within GPJ UK. You will play a pivotal role in translating our clients’ objectives and messaging into an engaging story which motivates the target audience to change their behaviours. Having crafted a solution to address the client’s business challenge, in collaboration with colleagues in the Strategy & Planning, Creative, Digital and Account Management, you will work with the Integrated Production team to deliver the project on time, on budget and on brief.

GPJ will look to you to be the standard bearer and champion of your area of Integrated Production expertise within the business, balancing the needs to provide excellent service to our clients, commercial success for GPJ and the continued growth and development of their competency across the agency’s Integrated Production team.

Key Responsibilities 

Operational Delivery

  • Manage large scale project/s, often simultaneously – align appropriate resource and lead a team to deliver based on skill, experience for the client
  • Whilst operationally focused, less involved in the day to day delivery of a project, but advising, driving best practices and troubleshooting across the business
  • Accountable for determining the scope for Integrated Production elements within new projects and pitches, thinking commercially about use of people’s time
  • Responsible for the creation and ongoing management of project timelines and plans to ensure programmes are on track and in line with project plan
  • Development and/or approval of budgets, timelines and management of suppliers, in response to specific client and business needs
  • Overall accountability for the quality of projects delivered
  • Ensure we are working with best in class partners and vendors, with regular negotiations to drive value, profitability and efficiency 

Talent Management

  • Feed into and supporting the identification and recruitment of the best industry talent
  • Understanding and being able to communicate knowledge of the skill sets and abilities across the Integrated Production department
  • Support the Head of Integrated Production with successfully casting the appropriate resource to the accounts and projects you are responsible for
  • Demonstrate strong leadership attributes, managing large teams across the business, driving change, challenging the status quo, driving best practice
  • Able to clearly communicate performance expectations to line reports and project teams
  • Ability to nurture, grow and develop the team
  • Drive, support and champion Talent initiatives where agreed and necessary

New Business Development

  • Manage all Integrated Production elements of the pitch process
  • Responsible for providing engaging and inspiring responses to RFPs on time, on budget
  • Provide a detailed budget for relevant areas of a pitch brief 
  • Attend and present pitch presentations when required 
  • Actively promotes GPJ through best practice

Creative

  • Demonstrate the ability to translate client requirements into a creative brief, across complex project activations
  • Work in close partnership with the Creative Director’s, collaborating in the early stages of a brief to help shape ideas 
  • Collaborate across teams for flawless concept development 
  • Demonstrate understanding of the agency’s creative processes, and ensure these are clearly communicated to project teams

Client Relationships

  • Responsible for the successful management and retention of key client projects 
  • Partner with the Head of Integrated Production to provide transparency on what is achievable in the delivery of projects and manage client expectations accordingly 
  • Be responsible for understanding a client’s objectives, ensuring that project outputs meet these objectives and deliver great results 
  • Write and present a clear vision of success in order to gain the confidence of a client audience 

Finance

  • If assigned as Project and/or Pitch Lead you will be accountable for profitability of overall project, and protecting the commercial health of projects 
  • Responsible for ongoing management of project forecasting 
  • Work closely with the Head of Integrated Production to ensure the utilisation percentage and productivity of your role on client projects is in line with annual GPJ UK requirements/expectations 
  • Identify and deliver commercial opportunities within your area of the business through additional revenue opportunities or cost savings 
  • Lead complex budget reconciliations for specific projects as/when needed

About you

  • You are curious to constantly question, innovate, be open to and identify new ways of working 
  • You provide healthy challenge to clients and colleagues in order to get to a more successful result/outcome
  • You are always willing to help other people within the project, across departments
  • You’re curious and eager to learn about the industry, clients’ business and tech solutions
  • You  are persistence to follow up with stakeholders and clients but demonstrate empathy in understanding the agency and Executive Producers workload 
  • You are truly passionate about planning and delivering a best-in-class event
  • You have the ability to adapt your working style and practices quickly to respond to different projects in terms of scale, content, complexity
  • You communicate with clarity, conviction and persuasiveness tailored to different situations 
  • You demonstrate ‘active’ listening skills in a variety of situations, seeking out others’ ideas, are open to them and are able to take action where appropriate
  • You are able to build effective relationships, able to understand and respond to the agenda of others and are able to help unlock future client opportunities
  • You think creatively to deliver ideas/ solutions & solve problems; are able to demonstrate the ability to enhance the client’s or team’s outcomes or business impact through actions & contributions
  • You understand the vision & strategy of GPJ to spot opportunities to support sustainable commercial growth 
  • You are a collaborative, consultative team player with enthusiasm, passion and drive and inspire your team to learn, grow and be curious

Your Background, Skills & Experience

  • Experience of leading large project teams across multiple disciplines
  • Extensive experience in all elements of live event production
  • Significant experience of managing large, complex projects
  • Experience of managing and reconciling large, complex budgets 
  • Previous line management experience
  • Experience of responding and delivering to clients with digital, social media or tech solutions
  • Strong understanding of financial software
Apply now

Expand < Registration Project Manager (Fixed Term Contract – 7 months)
London, UK

Job Purpose

As Registration Project Manager you will be responsible for managing the end-to-end delivery of registration of an event or multiple events.  

You will be responsible for ensuring that all project elements function effectively and offer professional service to both internal & external clients.  You will work independently, advising clients, delegating tasks to assigned team members and exercising independent judgement in the resolution of conflicts and issues.

About you

  • You are proactive with your peers and colleagues across the business and are always willing to go the extra mile to make sure that your clients and partners are satisfied
  • You have the ability to work independently and manage your own workload in a fast-paced environment
  • You have the ability to deal with multiple requests from multiple different people with confidence and the ability to prioritise
  • You are a people person who enjoys and values the importance of good processes
  • You’re confident with using a variety of different software systems
  • You’re a team player always willing to support those around you
  • You have the ability to work under pressure whilst continuing to respond to tasks quickly and efficiently
  • You demonstrate a high level of professionalism at all times
  • You communicate with clarity, conviction and persuasiveness tailored to different situations 
  • You demonstrate ‘active’ listening skills in a variety of situations, seeking out others’ ideas, are open to them and are able to take action where appropriate
  • You understand the marketplace (client and talent) and use this information to inform project & business decisions
  • You are able to build effective relationships, able to understand and respond to the agenda of others and are able to help unlock future client opportunities
  • You think creatively to deliver ideas/ solutions & solve problems; are able to demonstrate the ability to enhance the client’s or team’s outcomes or business impact through actions & contributions
  • You understand the vision & strategy of GPJ to spot opportunities to support sustainable commercial growth 
  • You are a collaborative, consultative team player with enthusiasm, passion and drive 

 

Your Background, Skills & Experience

Essential:

  • Significant level of demonstrated project management skills are required to manage both internal & external stakeholders
  • Strong multi-tasking and time management skills to include managing concurrent tasks efficiently
  • The ability to work off a timeline and keep the project on track
  • Strong leadership skills to manage the project team
  • Strong written and verbal communication skills
  • Strong customer service skills (phone skills, in person, e-mails, chats & IMs)
  • Detail oriented, strong organisational skills
  • Previous experience in events registration, registration platforms and familiarity with standard registration deliverables.
  • Experience using Microsoft Office or Google Suite skills, especially MS Excel/Google Sheets
  • Proficient in various software applications, such as spreadsheets, databases to assemble, manipulate and/or format data and/or reports
  • Flexible working approach which will include evenings/weekends as needed and away from home/overseas as required 

Highly Desirable:

  • A good level of technical skills including database skills and comfortable working in multiple technical environments
  • Fluency or working knowledge of another European language
  • Experience within a marketing agency would be an advantage

Key Responsibilities

  • Determine the registration scope and create, review and edit project timelines and project plan to ensure programs are on track
  • Partner with the IT Project Manager to understand the technical specifications for the registration and reporting
  • Act as the primary client and internal contact for all registration related information and issues
  • Delegate responsibilities and tasks to team members and provide ongoing mentoring
  • Create and update operational documents for team members to understand the event(s) and provide training
  • Manage registration data integrity and prepare client reporting
  • Support delegate enquiries via telephone and email as part of the wider department
  • Provide a consultant type role as a “Subject Matter Expert” for the client and others in the Company
  • Manage event inboxes within service level agreements
  • Manage multiple events and event roles simultaneously
  • Travel to attend events internationally (including weekends)
  • Handle delegate payments, supplier invoicing and related tasks, when necessary
  • Plan and manage on-site registration processes and deliverables as needed
  • Work with client, suppliers, other vendors and co-workers in multiple locations and time zones
  • Organising, ordering, and managing materials and shipment for on-site
  • Deliver and support on virtual events in multiple time zones, managing chats/IMs with delegates and exhibitors.
Apply now

Expand < Content & Speaker Project Manager
London, UK

Job Purpose

As Content & Speaker Project Manager you will play an important role in implementing our clients’ objectives, addressing the clients’ business challenges, working in collaboration with colleagues in the Strategy & Planning, Creative, Digital disciplines, and the Integrated Production team to deliver the project on time, on budget and on brief.

GPJ will look to the Content & Speaker Project Manager to work either independently on a project or be a key player on larger projects, under the guidance of the Executive Producer. As Content & Speaker Project Manager, you will champion your area of Integrated Production expertise within the business, providing excellent service to our clients, commercial success for GPJ and the continued growth and development of your competency across the agency’s Integrated Production team. 

The Content & Speaker Project Manager is responsible for all breakout and small session content on some of our largest projects. You will be responsible for over 800 speakers and 800 sessions,  held across 5 days on site. A key element to this role is creating and managing the full schedule of those sessions. This role also includes setting up all speaker documents via our content management system, project managing speaker requirements from start to finish and ensuring these are fed into the overall project timeline, as well as being a key point of contact for senior clients . You will work closely with speakers to ensure they understand the requirements from them. A passion for detail will be a critical element of success for this role.

Key Responsibilities 

Content Management 

  • Working closely with clients to create full schedule for all sessions across the event programme (approx 800 sessions)
  • Responsible for configuration and management of the BOH programs such as Session Catalogue, Schedule Builder, and Speaker Resource Centre (SRC)
  • Managing session enrolments and monitoring the schedule builder
  • Managing all deliverables and timelines for the Content Programme
  • Working closely with client Session Group Managers (approx 30 SGM’s), to pull together all required content whilst ensuring that SGMs meet all their deliverables
  • Run regular SGM calls throughout key project months, presenting key deliverables, timelines etc.
  • Managing speaker and SGM registration
  • Allocate Room Monitor resources, manage and brief all Room Monitors
  • Management of Session Scanners and working with Rainfocus on session access rules and configuration

Operational Delivery

  • Responsible for the creation and ongoing management of project timelines and plans to ensure programmes are on track and in line with the overarching project plan
  • Responsible for proactively advising the project lead/client on all and any delivery and operational considerations
  • Develop and/or approving budgets, timelines and supplier contributions, in response to specific client and business needs
  • Accountable for the quality of delivery within yours and your direct team’s remit, including the provision of proactive operational expertise to the client / project lead as require 
  • Work with Technical Production on all session room layouts, technical requirements, and room configurations 
  • Work closely with F&B and Logistics on furniture and room set up requirements

Creative

  • Work in close partnership with the Creative Directors and Strategists to identify and meet the clients’ strategic objectives whilst adhering to all operational considerations and parameters
  • Lead key client and internal meetings to provide input / expertise related to production elements within yours and your team’s remit 
  • Maintain ongoing cross-and inter-agency collaboration to ensure an aligned approach for meeting client objectives 
  • Brief technical design teams on floor planning specific to session room requirements
  • Manage presentations by working with graphics ops and content support teams

Talent Management

  • Understand and be able to communicate knowledge of the skill sets and abilities across the Integrated Production department
  • Support the Integrated Production Leadership Team with successfully casting the appropriate resource to the accounts and projects
  • Demonstrate leadership attributes, managing substantial teams across the business, supporting  change, managing yours and your team’s workload, instilling best practice
  • Ability to clearly communicate performance expectations to your direct reports and line manager
  • Ability to nurture, grow and develop your direct reports and project team
  • Drive, support and champion Talent initiatives where agreed and necessary  

Client Relationships

  • Work in close partnership with the Executive Producers to ensure successful management and retention of key clients and projects
  • Partner with clients to provide strategic oversight and counsel on deliverables, managing client expectations accordingly
  • Collaborate with the Executive Producers on understanding and informing clients’ objectives, ensuring project outputs meet these objectives and deliver great results and unlock future opportunities
  • Articulate, write and present a clear vision of project success, in order to gain the confidence of a client audience, providing guidance and counsel where relevant

New Business Development

  • Support the pitch lead when required, by managing all Integrated Production elements of the pitch process 
  • Responsible for providing timely and accurate support and guidance on RFPs 
  • Contribute towards the commercial requirements and third party budget requests for relevant areas of a pitch brief 
  • Attend and present pitch presentations when required 
  • Actively promote GPJ through best practice
  • Understand the vision and strategy of GPJ and spot opportunities to support commercial growth

Finance

  • Support the Head of Department with scoping for all and any Integrated Production requirements within new projects, with a commercial focus on the use of people’s time 
  • If assigned as project lead (on mid-to-large scale deliveries) you will be accountable for the profitability of the overall project, protecting the commercial health of projects including the ongoing management of the SOW
  • Work in close collaboration with the Executive Producer on the ongoing management of project forecasting  
  • Work with the account leads to identify commercial opportunities within your area of the business 
  • Responsible for overseeing and approving high-value vendor quotes and change orders, with an continuous focus on how to drive value, profitability and efficiency
  • Lead on, or supporting the Executive Producer with, numerous timely and accurate budget reconciliations simultaneously, often across multiple currencies 
  • Ongoing evaluation of job/cost reports and timesheets – proactively addressing issues and making recommendations ahead of time 

About you

  • You demonstrate a calm and positive attitude
  • You are curious to constantly question, innovate, be open to and identify new ways of working 
  • You inspire your team to learn, grow and be curious
  • You provide healthy challenge to clients and colleagues in order to get to a more successful result/outcome
  • You are adaptable and open to unexpected requests and ways of working 
  • You are always willing to help other people within the project, across departments
  • You’re curious and eager to learn about the industry, clients’ business and tech solutions 
  • You are solutions focused and a creative problem solver 
  • You’re a challenger who is always looking to improve work rather than, ‘we’ve always done it like this’!
  • You  are persistence to follow up with stakeholders and clients but demonstrate empathy in understanding the agency and Executive Producers workload 
  • You are truly passionate about planning and delivering a best-in-class event
  • You have the ability to adapt your working style and practises quickly to respond to different projects in terms of scale, content, complexity

Your Background, Skills & Experience

  • Experience of producing and managing complex schedules, ideally within large scale events
  • An understanding of technical requirements for large, complex speaker session rooms
  • Experience with Rainfocus Tool (or similar) Content Management System is essential
  • Strong project management and clean relationship skills
  • An  effective communicator who is honest, clear and constructive with your communications 
  • Active listening skills and can remain open-minded in all situations
  • Ability to lead and support courageous conversations
  • Decisive, with the ability to make several decisions at once, and quickly
  • Previous management experience
  • Experience of managing complex project/s
  • Experience of managing budgets 
  • Strong understanding of financial software
  • Experience of responding and delivering to clients with digital, social media or tech solutions
Apply now

Expand < Creative Traffic Manager
London, UK

Job Purpose

As Creative Traffic Manager you will direct the day to day workflow of the creative and design resource for the department. You will liaise with people across the Agency to ensure resource bookings are processed in a timely manner and to traffic the work through the department to meet agreed deadlines. You will hold weekly meetings to forecast work coming into the business and by planning ahead ensure we minimise freelance expenditure while ensuring the best creative output for the department. You will be expected to build relationships across the Agency and to proactively chase briefs and arrange briefings.

Briefs will need to be checked; turnaround times scheduled; resources assigned, and the team supported throughout the delivery. You need to be permanently on the front foot communicating with other departments and ensuring the pipeline of work goes through the department seamlessly. You will champion GPJ processes and communicate clearly with all parties.

You will be responsible for liaising with the various internal stakeholders to make sure everyone knows what needs doing and how long they have to do it, ensuring everyone is updated daily and that time spent is kept to the estimated amount. You will be working with Account Management and Integrated Production to hold meetings to forecast work coming into the team. 

You will be required to set up all creative check-ins and ensure everyone has up to date information on your projects and their deadlines, and that any potential risks are flagged in advance to avoid issues happening. 

You will arrange all required freelancers; sourcing the correct skill set, managing internal approvals, ensuring all requirements for the engagement are met including IR35, approving timesheets and logging POs and invoices.

About you

  • You communicate with clarity, conviction and persuasiveness tailored to different situations 
  • You demonstrate ‘active’ listening skills in a variety of situations, seeking out others’ ideas, are open to them and are able to take action where appropriate
  • You understand the marketplace (client and talent) and use this information to inform project & business decisions
  • You are able to build effective relationships, able to understand and respond to the agenda of others and are able to help unlock future client opportunities
  • You think creatively to deliver ideas/ solutions & solve problems; are able to demonstrate the ability to enhance the client’s or team’s outcomes or business impact through actions & contributions
  • You understand the vision & strategy of GPJ to spot opportunities to support sustainable commercial growth 
  • You know how to gain respect for being reliable, honest, helpful and hardworking
  • You are a collaborative, consultative team player with enthusiasm, passion and drive
  • You are an established and proactive problem solver ensuring processes are clear and adhered to
  • You’re able to meet deadlines whilst maintaining attention to detail
  • You are able to work under pressure and manage multiple stakeholders
  • You’re a problem solver and solutions focused 
  • You’re able to demonstrate ability to successfully traffic multiple projects simultaneously and to keep people updated on the status of the work
  • You are able to manage your own workload in a high-volume department
  • You’re able to monitor the resource levels on multiple projects to ensure that effort reflects approved budget
  • You have a strong ability to prioritise work and resources across clients and briefs based on short and long-term needs

Your Background, Skills & Experience

  • Experience of working in the events industry or with experiential projects is preferable
  • Excellent communication and interpersonal skills 
  • Strong understanding of software and capabilities
  • Proactive and extensive timeline management skills
  • Strong project management skills
  • Excellent attention to detail
  • Accurate administrative skills

Key Responsibilities 

  • Trafficking work through the department ensuring key deadlines are met and issues are flagged
  • Managing the workflow of the creative department covering conceptual creative, 2D design, 3D design and motion graphics
  • Managing incoming briefs and requests from the Agency into the department and overseeing the workflow to ensure deadlines are adhered to
  • Using project management skills and great attention to detail to advise on timelines and skill sets 
  • Actively chasing briefs into the department and ensuring the briefs are correctly written with the required information
  • Coordinating internal catch ups and briefing meetings for all internal stakeholders
  • Keeping on top of timings and deliverables of projects at all times – department’s workload and capacity
  • Attending/leading weekly resource meetings to gain information on creative resource for the coming weeks/months and planning accordingly
  • Be able to obtain a quick understanding of the skill sets within the department and efficiently allocate resource and identify any skill gaps
  • Proactively put forward alternative resource solutions that provide an efficient and capable team
  • Foresee potential resource clashes and work with stakeholders to resolve any issues
  • Capacity planning to ensure freelance spend in minimised
  • Managing the freelance recruitment process and ensuring we keep a black book of all CV / portfolios
  • Raise freelancer request forms, seeing appropriate approvals and assisting the IR35 process
  • Maintaining resource and freelance trackers
  • Raising PO’s, processing timesheets and ensuring invoices are paid in a timely manner 
  • Managing IT elements including software requirements for the department and working with IT to ensure we have the relevant hardware alongside the CSD and project desk planning

 

Apply now

Expand < Producer
London, UK

Job Purpose

As a Producer you will play an important role in implementing our clients’ objectives. Working in collaboration with colleagues in the Strategy & Planning, Creative and Digital disciplines, you will strive to deliver your project on time, on budget and on brief, every time.

You will play an integral part in championing your area of Integrated Production expertise within the business, in addition to providing excellent service to our clients, ensuring commercial success for GPJ and the continued growth and development of your competency across the agency’s Integrated Production team. 

Key Responsibilities 

Operational Delivery

  • Management of projects, or project areas, leading teams to deliver based on skill and experience for the client
  • Responsibility for the creation and ongoing management of project timelines and plans to ensure programmes are on track, providing regular status updates to the Project Lead
  • Development and management of budgets, including post event reconciliation
  • Management of key suppliers, ensuring delivery of their project area is delivered within budget and to a quality in line with client and GPJ expectations
  • Briefing creative and strategy teams on project requirements and ensuring that the output from these teams falls within overall project timeline
  • Accountability for the quality of projects delivered within your remit, including the provision of operational expertise to the client as required

Creative

  • Support the project cycle to ensure the creative and innovative ideas fulfil the client brief
  • Demonstrate a strong understanding of the creative process, recognising the importance of the strategic objectives and ensuring they drive the overall output
  • Attend key meetings to provide input / expertise related to production elements within your remit 
  • Drive cross-agency collaboration to ensure an aligned approach for meeting client objectives

Talent Management

  • Understand and be able to communicate knowledge of the skill sets and abilities across the Integrated Production department
  • Ability to clearly communicate performance expectations to direct reports and line managers
  • Ability to nurture, grow and develop a team
  • Drive, support and champion learning and development where agreed and necessary

Client Relationships 

  • Providing key project updates to clients via a mixture of different channels 
  • Partner with the Executive Producers to provide counsel on deliverables, managing client expectations accordingly
  • Collaborate with Executive Producers to ensure we successfully meet the clients’ objectives and deliver great results

New Business Development

  • Support the pitch lead by managing all Integrated Production elements of the pitch process 
  • Responsible for providing timely, accurate support on RFP responses including budgeting and supplier liaison
  • Attend and present pitch presentations when required
  • Actively promote GPJ through best practice

Finance

  • Accountable for profitability all project deliverables within your remit
  • Ensure projects are consistently on brief, on time and on budget
  • Responsible for obtaining, reviewing and responding to vendor quotes, ensuring we are working with best in class partners and vendors, with regular negotiations to drive value, profitability and efficiency
  • Accountable for PO creation / distribution
  • Support the Executive Producer with the timely and accurate management of budget reconciliations (often across multiple currencies) 
  • Validate vendor invoices and managing change orders (including notifying the project lead) 

About you

  • You have the ability to articulate a clear vision of project success, in order to gain the confidence of a client audience
  • You demonstrate a calm and positive attitude
  • You’re adaptable and open to unexpected requests and ways of working (priorities and requirements can frequently change in an agency)
  • You are always willing to help other people within the project, across departments
  • You’re curious and eager to learn about the industry, clients’ business, tech solutions 
  • You are solutions focused/ creative problem solver – presenting solutions to roadblocks in order to move forward
  • A challenger – you’re always looking to improve work rather than, ‘we’ve always done it like this’!
  • You are persistent and patient – persistence to follow up with stakeholders and clients but demonstrating empathy in understanding agency and client partners’ workload 
  • You’re truly passionate about planning and delivering a best-in-class event
  • You’re decisive, with the ability to make several decisions at once, and quickly
  • You demonstrate leadership attributes by supporting change, managing workload and driving best practice

Your Background, Skills & Experience

  • Experience of managing complex project/s
  • Experience in developing budgets and timelines
  • Experience of working within a large project team, ability to lead on a particular workstream
  • Experience in conference, exhibitions and digital events
  • Experience of responding and delivering to clients with digital, social media or tech solutions
  • Strong presentation skills
  • Experience in, and knowledge of, live event production allowing you to take the role of project lead across a number of our mid-to-large scale deliveries
  • Strong understanding of financial software

 

Apply now

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