Talent & Culture Coordinator

Job Purpose

As Talent & Culture Coordinator you will be the bedrock of the organisation’s HR function. You will be responsible for coordinating and supporting the end to end cycle of Talent within the organisation. 

You will also be the first point of contact for the business with regards to employee data, HR systems, processes and systems. 

Working as part of a team led by the Head of Talent and Culture, you will report to the Talent and Culture Manager and will help drive the Talent and Culture strategic aims across GPJ

Key Responsibilities 
HR Administration
  • Act as first point of contact for general internal and external Talent & Culture queries and escalate to the Talent & Culture Manager as needed
  • Provide administrative support to the Talent & Culture Manager as required to ensure the smooth running of Talent & Culture projects as they arise
  • Generate weekly, monthly and quarterly reports as requested 
  • Supporting Head of Talent & Culture with diary management and monthly expenses
  • Maintain our HR system (Breathe HR) with any all employee changes 
  • Support with the freelance process (IR35) and timesheets

Compensation & Benefits 
  • Ensure monthly payroll changes for UK & Norway are prepared accurately and comprehensively, within agreed timescales, for the Talent & Culture Manager 
  • Assisting and co-ordinate benefit processes and liaising with benefit providers such as pension, medical insurance, childcare vouchers, gym etc. Supporting with compensation processes, letters etc.

Recruitment & Onboarding
  • Support and coordinate recruitment processes, advertising role, go to market, collate CV’s, set up interviews, meet and greet candidates, collate feedback
  • Maintain internal recruitment tracker, ensuring information is accurate and up to date at all times
  • Manage the on boarding process for new starters to include issuing of paperwork, new starter pack, booking of inductions, completion of the referencing process and set up on various systems
  • Track upcoming probation reviews and liaise with managers to ensure timely completion and documentation
  • Ensure all leavers and changes to staff contracts are processed in line with the Talent & Culture offboarding checklist including issuing of confirmation of resignation, closing of benefits, updating payroll tracker and booking exit interviews

Employee Relations 
  • Supporting and creating (where necessary) people management documentation (employee contracts, drafting offer letters, change to terms & conditions etc).
  • Respond to and support employee relations, grievances, absences, sickness, flexible working, parental leave etc
  • Continually monitor employment terms to ensure managers and staff are informed of end of fixed term contracts and any other contractual changes

Learning & Development 
  • Support our Graduate, Intern & Work Experience Programmes with the set up, coordinate programmes, track, report
  • Support the performance management process bi-annual cycle. Chase objective setting; collecting and tracking appraisals and distribution of compensation statements etc
  • Monitor budget and track employee training. Liaise and set up external providers and co-ordinate internal logistics
  • Support and co-ordinate the development and implementation of specific programmes such as Coaching & Mentoring
  • Monitor Workday learning modules
  • Help manage the apprenticeship levy

About you
  • You thrive under pressure with an ability to juggle changing responsibilities
  • You demonstrate professionalism in all situations
  • You’re honest, responsible, diligent, organised and knowledgeable
  • You display integrity, honesty, reliability, responsiveness and openness to be trusted by internal teams and suppliers
  • People intrigue you and you are passionate about their development and experience at GPJ
  • You strive to ensure employees are performing well for the business and in line with their individual and company ambitions
  • You have a natural instinct for what people are really feeling and can get them to open up to you
  • You’re resilient to people’s pressures
  • You are a problem solver and are always searching for the best solution for our business and culture
  • You’re a team player always willing to support those around you
  • Open and warm, yet professional – people see you as a trusted confidante and advisor with the ability to maintain confidentiality and act with discretion and diplomacy.
  • The ability to build relationships across the business 


Your Background, Skills & Experience

  • Excellent interpersonal and communication skills
  • A good understanding of HR functions and best practices
  • CIPD qualified or working towards
  • Previous work experience in a similar role (HR Administrator, HR Coordinator)
  • Can adapt to a variety of internal and external stakeholders
  • High level of accuracy and attention to detail

Apply now